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Program Secretary
3 weeks ago
Program Secretary, Professional Practice
**Temporary Full Time (up to 2.5 years)**
**$26.23-28.70 Reference#: 22-303 A**
The Secretary acts with mínimal supervision to provide quality secretarial services and administrative support to
the Professional Practice portfolio with a focus on supporting Clinical Education and Student Placement
coordination, while ensuring a client focused approach. In addition to broad-based clerical duties, the Secretary
will prepare correspondence, reports and other documentation. The Secretary will liaise with all aspects of the
organization and external stakeholders as required. The Secretary will ensure that all issues are addressed in a
professional, efficient and timely manner, either directly or through referral to other appropriate individuals
within the organization.
**Role Responsibilities**
- Provides administrative support to the team including but not limited to, meeting and communication
support
- Attends and participates in team, administrative and support staff meetings and committee meetings as
required
- Provides administrative support for the planning, tracking, data collection and reporting of clinical
education activities
- Maintains the clinical education orientation and activity calendar(s)
- Provides administrative support for processing all requests, offers and matches for nursing and allied
health professions, including the use of the electronic student placement platform (HSPnet or similar)
- Communicates internally with Student Placement Representatives to convey requests and seek offers,
and bring forward any issues that arise
- Completes pre-placement planning for student onboarding, including, but not limited to, documentation,
room bookings, keys, ID badges, technology requests
**Required Qualifications and Experience**:
- 2 year Diploma in Office Administration or an equivalent combination of education and clerical support
experience
- Two years of experience providing secretarial support
- Experience in a health care environment, preferred
Located in Kingston, Providence Care is Southeastern Ontario’s leading provider of aging, mental health and
rehabilitative care. Continuing the legacy of our Founders, the Sisters of Providence of St. Vincent de Paul,
Providence Care provides care and services at Providence Care Hospital, Providence Transitional Care Centre,
Providence Manor Long-Term Care home and community locations across Southeastern Ontario.
Providence Care is Fully-affiliated with Queen’s University and St. Lawrence College; Providence Care is a centre
for health care, education and research, and a member of the Council of Academic Hospitals of Ontario.
To learn more about Providence Care and other opportunities please visit:
We are committed to inclusive and accessible employment practices - Please notify the above if you require an accommodation to fully
participate in the hiring process or require recruitment documents in French**.
