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Program Secretary, Temporary Full Time, Clinical Support Services
2 weeks ago
Job Code: 20519
Status: Temporary Full Time (up to 12 months)
Location: Providence Care Hospital
Union: OPSEU 4104 Service Clerical
Wage: $ $32.06
Posting Period: November 12, November 21, 2025
The Program Secretary will provide proactive and quality support to the assigned Program Managers, taking initiative to coordinate and assist in managing the Program Managers' calendars, coordinating meetings, responding to Program enquiries and providing secretarial support.
The Program Secretary will use various software applications to create spreadsheets, presentations and correspondence, as well as generate reports and provide initial analysis of the data. In addition, the Program Secretary will follow up on project initiatives/action items and committee meeting action items.
The Program Secretary will liaise with all levels of the organization and external stakeholders as necessary, and will ensure that all issues are dealt with in an efficient, timely manner, either through direct handling or referral to the appropriate individuals within the organization.
Skills And Qualifications Required
- Diploma in Office Administration
- Minimum two years of experience supporting multiple managers in a health care environment, performing related duties
- Certificate in Medical Terminology an asset
- Demonstrated keyboarding of 45 wpm
- Demonstrated intermediate proficiency in Microsoft Office Suite of products, including Word, Excel, PowerPoint; and Outlook (to be tested)
Position Responsibilities
- Acts as a receptionist, screening calls, dealing with program enquiries and transmitting essential information; acts independently to determine prioritization and routing of enquiry
- Attends and participates in team, administrative and support staff meetings and committee meetings as required, taking minutes; independently coordinates follow up of action items and communicates with Program Manager on progress
- Assists in coordinating Program Managers' calendars, bringing attention to conflicts and high priority items
- Schedules meetings and provides Program Manager with overview of meeting agenda; gathers necessary information for the meeting, organizing for the Program Manager
Why Work At Providence Care Hospital
- Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
- A hospital striving for excellence in care, education and research
- Committed to people centred approach to care delivery
- Competitive salaries with percentage in lieu of benefits & vacation
- Healthcare of Ontario Pension Plan (HOOPP)
- State of the Art Building with on-site parking
- On-site café and cafeteria with a variety of food options
- Corporate and unit/service specific orientation for new hires
- Focus on Healthy Workplace & Culture of Quality
- Employee & Family Assistance Program
- Education, mentorship and bursary opportunities
- Fully affiliated with Queen's University and St. Lawrence College and other academic institutions
- Located on the shores of Lake Ontario surrounded by park land and walking trails
