Secretary, Full Time, Rehabilitation Therapy Centre
7 days ago
Job Code:
20369
Status
: Full Time
Location
: Providence Care Hospital
Union
: OPSEU 4104 Service Clerical
Wage
: $ $32.76
Posting Period
: November 8, November 17, 2025
Position Summary
The Secretary acts with minimal supervision to provide quality secretarial and clerical functions for Rehabilitation Services, while ensuring a client focused approach. As a member of one or more Practice Groups, the Secretary participates in discipline-specific and inter-professional activities that are directed towards a patient-centered environment and contribute to operational efficiency, professional and program development. The Secretary, PM&R has primary responsibility for assigned specific duties, however duties may vary among secretaries, and may change to meet service needs. Tasks are assigned according to skills, abilities and experience required. Secretaries maintain up-to-date lists of individual duties.
Required Qualifications And Experience
- Post Secondary Diploma in Office Administration; equivalent education and experience may be considered
- 2 years experience in a similar role in a health care environment
- Certificate in Medical Terminology, preferred
Role Responsibilities
- Demonstrated word processing/keyboarding of 50 wpm and dictatyping skills required
- Demonstrated proficiency in Microsoft Office Suite of products and ability to learn new software programs
- Acts as front-line contact person and receptionist for patients/clients/customers
- Screens calls, dealing with program enquiries to include internal and external sources and transmits essential information
- Receives and processes referrals, including pre-registration in appropriate program, setting priority according to program policy
- Communicates in a sensitive, tactful manner with client/caregiver, ensures comfort of client as possible
- Maintains waiting list, monitors client waiting time and regularly reports waiting time to outpatient therapists/Practice Leader/Program Manager
- Contacts client/physician/outside agencies as necessary to glean information required for client appointments
Why Work At Providence Care Hospital
- Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
- A hospital striving for excellence in care, education and research
- Committed to people centred approach to care delivery
- Competitive salaries with excellent full-time benefits
- Healthcare of Ontario Pension Plan (HOOPP)
- State of the Art Building with on-site parking
- On-site café and cafeteria with a variety of food options
- Corporate and unit/service specific orientation for new hires
- Focus on Healthy Workplace & Culture of Quality
- Employee & Family Assistance Program
- Education, mentorship and bursary opportunities
- Fully affiliated with Queen's University and St. Lawrence College and other academic institutions
- Located on the shores of Lake Ontario surrounded by park land and walking trails
-
Rehabilitation Assistant
2 days ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full time US$40,000 - US$70,000 per yearKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Kingston, Ontario, Canada Providence Care Full time $42,000 - $72,000 per yearJob Code: 20519Status: Temporary Full Time (up to 12 months)Location: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $32.06Posting Period: November 12, November 21, 2025The Program Secretary will provide proactive and quality support to the assigned Program Managers, taking initiative to coordinate and assist in managing the Program...
-
Kingston, Ontario, Canada Providence Care Full time $33,450 - $69,800 per yearJob Code: 20552Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $33.45Posting Period: November 13, November 22, 2025The Medical Secretary will provide secretarial services supporting the clinical work of physicians.Skills And Qualifications RequiredMedical Office Administration DiplomaMinimum two years experience...
-
Kingston, Ontario, Canada Providence Care Full time $42,000 - $72,000 per yearJob Code: 20528Status: Temporary Full Time (up to 12 months)Location: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $33.45Posting Period: November 12, November 21, 2025The Medical Secretary will provide secretarial services supporting the clinical work of physicians.Skills And Qualifications RequiredMedical Office Administration...
-
Occupational Therapist
1 week ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full time $80,000 - $120,000 per yearKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Occupational Therapist
1 week ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full time $60,000 - $80,000 per yearKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Kingston, Ontario, Canada Providence Care Full time $43,000 - $83,000 per yearJob Code: 20219Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $32.39Posting Period: November 12, November 21, 2025Under the general direction of the Program Manager, the Physiotherapy Assistant/Occupational Therapy Assistant (PTA/OTA) is responsible and accountable to provide person-centered care for assigned...
-
Kingston, Ontario, Canada Providence Care Full time $79,540 per yearJob Code: 20375Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 ParamedicalWage: $ $79.74Posting Period: November 06, November 12, 2025The Neuropsychologist functions within a consultation model to provide specialized psychological services as a centralized resource for patients at Providence Care Hospital. Working collaboratively with...
-
Social Worker
1 week ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full time $50,000 - $90,000 per yearKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Speech-Language Pathologist
3 days ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full time US$65,000 - US$85,000 per yearKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
