Secretary, Full Time, Rehabilitation Therapy Centre
2 weeks ago
Job Code:
20369
Status
: Full Time
Location
: Providence Care Hospital
Union
: OPSEU 4104 Service Clerical
Wage
: $ $32.76
Posting Period
: November 8, November 17, 2025
Position Summary
The Secretary acts with minimal supervision to provide quality secretarial and clerical functions for Rehabilitation Services, while ensuring a client focused approach. As a member of one or more Practice Groups, the Secretary participates in discipline-specific and inter-professional activities that are directed towards a patient-centered environment and contribute to operational efficiency, professional and program development. The Secretary, PM&R has primary responsibility for assigned specific duties, however duties may vary among secretaries, and may change to meet service needs. Tasks are assigned according to skills, abilities and experience required. Secretaries maintain up-to-date lists of individual duties.
Required Qualifications And Experience
- Post Secondary Diploma in Office Administration; equivalent education and experience may be considered
- 2 years experience in a similar role in a health care environment
- Certificate in Medical Terminology, preferred
Role Responsibilities
- Demonstrated word processing/keyboarding of 50 wpm and dictatyping skills required
- Demonstrated proficiency in Microsoft Office Suite of products and ability to learn new software programs
- Acts as front-line contact person and receptionist for patients/clients/customers
- Screens calls, dealing with program enquiries to include internal and external sources and transmits essential information
- Receives and processes referrals, including pre-registration in appropriate program, setting priority according to program policy
- Communicates in a sensitive, tactful manner with client/caregiver, ensures comfort of client as possible
- Maintains waiting list, monitors client waiting time and regularly reports waiting time to outpatient therapists/Practice Leader/Program Manager
- Contacts client/physician/outside agencies as necessary to glean information required for client appointments
Why Work At Providence Care Hospital
- Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
- A hospital striving for excellence in care, education and research
- Committed to people centred approach to care delivery
- Competitive salaries with excellent full-time benefits
- Healthcare of Ontario Pension Plan (HOOPP)
- State of the Art Building with on-site parking
- On-site café and cafeteria with a variety of food options
- Corporate and unit/service specific orientation for new hires
- Focus on Healthy Workplace & Culture of Quality
- Employee & Family Assistance Program
- Education, mentorship and bursary opportunities
- Fully affiliated with Queen's University and St. Lawrence College and other academic institutions
- Located on the shores of Lake Ontario surrounded by park land and walking trails
-
Rehabilitation Assistant
7 days ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full timeKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code: 21157Status: Temporary Full Time (up to 12 months)Location: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $ 32.39Posting Period: December 20, December 29, 2025Under the general direction of the Program Manager, the Physiotherapy Assistant/Occupational Therapy Assistant (PTA/OTA) is responsible and accountable to provide...
-
Part- Time OTA/Rehabilitation Therapy Assistant
19 hours ago
Kingston, Ontario, Canada Invisible-Care Full timeDuties & ResponsibilitiesSupport clients to ensure their optimum physical, social and emotional well-being.Provide one to one support and group support within the home and community to adults with an Acquired Brain Injury/chronic pain syndrome with activities of daily living, personal care, and rehabilitation planning.Support clients with their...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code: 20519Status: Temporary Full Time (up to 12 months)Location: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $32.06Posting Period: November 12, November 21, 2025The Program Secretary will provide proactive and quality support to the assigned Program Managers, taking initiative to coordinate and assist in managing the Program...
-
Medical Secretary
14 hours ago
Kingston, Ontario, Canada Providence Care Full timeJob Code:21025Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $33.45Posting Period: December 11, December 20, 2025The Medical Secretary will provide efficient and effective secretarial services supporting the clinical work of the physicians. The Medical Secretary will assist in the maintenance and development of...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code: 20552Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $33.45Posting Period: November 13, November 22, 2025The Medical Secretary will provide secretarial services supporting the clinical work of physicians.Skills And Qualifications RequiredMedical Office Administration DiplomaMinimum two years experience...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code: 20528Status: Temporary Full Time (up to 12 months)Location: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $33.45Posting Period: November 12, November 21, 2025The Medical Secretary will provide secretarial services supporting the clinical work of physicians.Skills And Qualifications RequiredMedical Office Administration...
-
Occupational Therapist
2 weeks ago
Kingston, Ontario, Canada Kaymar Rehabilitation Full timeKaymar Rehabilitation is a therapy service provider organization providing home care services in the Kingston and surrounding area since 2003.Nestled on the shores of Lake Ontario, within driving distance to Toronto, Ottawa and Montreal, Kingston's growing reputation for its high quality of life, affordable living with access to world class education and...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code: 20219Status: Full TimeLocation: Providence Care HospitalUnion: OPSEU 4104 Service ClericalWage: $ $32.39Posting Period: November 12, November 21, 2025Under the general direction of the Program Manager, the Physiotherapy Assistant/Occupational Therapy Assistant (PTA/OTA) is responsible and accountable to provide person-centered care for assigned...
-
Kingston, Ontario, Canada Providence Care Full timeJob Code:20314Status: Full Time (Candidate must hold a clinical position)Location: Providence Care HospitalUnion: OPSEU 4104 ParamedicalWage: $ $56.56Posting Period: November 06, November 12, 2025Position SummaryThe Professional Practice Leader functions as a consultant and resource to clinical staff and program leadership with respect to professional...
