Administrative Assistant, Finance

2 days ago

Delta, Canada Corporation of Delta Full time

**Administrative Assistant, Finance**
**Delta, British Columbia, Canada**:
**Location**:City Hall
**Employment group**: Exempt
**Hours of Work**: 35 Hour Work Week
**Job ID**:25-48 EX

One of the sunniest regions in BC’s Lower Mainland, Delta embraces three unique communities - Ladner, North Delta and Tsawwassen. The City of Delta is looking for dedicated individuals to join our team and share in our commitment to lead the way in public service excellence.

**Duties & Responsibilities**
- Manages all workflow through the General Manager and coordinates workflow among the department managers
- Anticipates needs in the department and for the General Manager by connecting and making sense of diverse information arising from multiple sources
- Prioritizes and coordinates the General Manager’s schedule
- Coordinates meetings and timelines between the General Manager and their direct reports and/or stakeholders
- Maintains and oversees department Council reports, addressing concerns and problem-solving with appropriate staff, prior to General Manager review and approval
- Coordinates and attends meetings, including creation and distribution of accurate and timely agendas and minutes, presentation material preparation, arranging meeting logistics, taking minutes and completing follow-up actions
- Manage the Department filing system, which consists of historic paper records and electronic records, to ensure consistent retention and efficient record management
- Researches, prepares and processes clear concise detailed briefing material, reports and letters for the General Manager, elected officials and others as required
- Work with the General Manager to develop and manage the business plan and operating budget for the General Manager’s office
- Manages special projects and/or participates in various corporate initiatives as required by the General Manager
- Anticipate, identify and manage emerging issues and challenges
- Independently and appropriately direct internal/public requests for departmental service
- Maintain electronic tracking and records of invitations and customer complaints and inquiries
- Provide ongoing administrative support for the General Manager and Directors
- Other related duties as required

**Qualifications**
- A minimum of five (5) years of progressive high level office experience plus post-secondary certificate in Business Administration or an equivalent combination of education and experience will be considered
- Proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint, Visio and Publisher)
- Municipal experience and/or Local Government Management courses are an asset
- Ability to anticipate needs and take initiative
- Experience handling senior levels of government, business, residents and local associations and related issues.
- An ability to maintain a high degree of ethics, discretion and confidentiality; exercising tact, courtesy and diplomacy in handling sensitive issues
- Strong organizational, interpersonal and communication (both written and oral) skills are essential
- Strong relationship building skills, with a focus on achieving both departmental and City goals and objectives
- Self-motivated to meet deadlines with the ability to manage changing priorities
- Valid Class 5 BC Driver’s Licence

We thank all applicants for their interest; only those under consideration will be contacted.

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