Administrative Assistant

6 days ago

North York, Canada Kronis, Rotsztain, Margles, Cappel LLP Full time

**Responsibilities Include**:

- Ensuring compliance at all times with client directives, relevant legislation and firm policies
- Processing all incoming payments (cheques, money orders, e-transfers etc.) accurately and promptly and preparing bank deposit slips
- Monitoring funds, remitting money to clients, complete billing of accounts, and posting payments on both firm and client databases
- Working with the billing and collection representatives to resolve posting and remittance issues
- Opening physical and electronic files for the department
- Closing files on both firm and client databases
- Purging files from firm systems
- Drafting routine business and legal correspondence, as requested
- Conducting searches through various third party systems
- Tracking firm and client data and reconciling as needed
- Scanning and uploading documents to client databases
- Supporting the department with correspondence, faxing, photocopying, etc.
- Additional duties as required

**Qualifications**:

- 1-2 years of administrative experience in an office environment preferred
- Completed degree or diploma in a related field (Legal Administrative Assistant, Legal Assistant, etc.)
- Experience in a legal environment with general working knowledge and understanding of legal terms and legal procedures is an asset
- Accounting or bookkeeping experience is an asset
- Strong working knowledge of the Microsoft Office environment (i.e. Excel, Word, Outlook)
- Excellent communication skills, both written and verbal
- Ability to meet deadlines on a regular basis while maintaining accuracy
- High attention to detail and the ability to spot errors and typos
- Ability to take direction and set priorities
- Ability to work effectively individually and in a team environment
- Ability to work in a fast-paced environment with multiple responsibilities at one time
- Ability to produce a high quality and quantity of work, under tight timelines
- Ability to work effectively in a high pressure, high volume environment

We thank all applicants, however, only those with the above stated qualifications who are selected for a telephone interview will be contacted. No agencies or phone calls please.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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