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Office Agent Class I

2 weeks ago

Gatineau, Canada Western Québec School Board Full time

Office Agent Class I - Temporary contract - 35 hours per week

Board Office ( Human Resources Department)

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods, or procedures and requiring routine decisions based on a limited number of elements.

Characteristic functions

The employee in this class of employment compiles data, performs simple calculations, and prepares reports. The employee fills out forms, cards, purchase orders, form letters, notices, or any other simple document of the same nature and forwards them, as required

Receives and transfers telephone calls; receives and forwards messages and faxes; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors.

Drafts notes concerning telephone calls. Records answering machine messages. The employee files documents, books and, cards; repairs damaged books; carries out the loan of audiovisual documents, equipment and, books; if necessary, collects fines.

The employee may be required to enter texts and various data into a computer from manuscripts or other sources; verifies the accuracy of the data or any other data contained on a list or document.

The employee may be required to carry out supervision on premises where aptitude tests are being administered.

The employee may be required to receive, stamp, sort, and file mail and ensures its distribution. If need be, photocopy documents.

The employee uses a computer and the necessary software to perform duties related to word processing, database entry, spreadsheets, and in-house programs; use electronic mail.

May be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new class II, office agents.

If need be, performs any other related duty.

Required qualifications

Hold a Diploma of Vocational Studies in an appropriate specialty for the class of employment, a Secondary School Diploma, or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

Bilingualism required

**Application must include**:
Resume (including detailed work history and education background)

A cover letter

Professional references

APPLICATIONS MUST BE SUBMITTED THROUGH APPLYTOEDUCATION