Office Admin Assistant

Hudson Restoration Inc. stands at the forefront of eco-friendly restoration, proudly leading the industry in Ontario with our widespread presence in Toronto, Markham, Mississauga, Belleville, Kingston, Ottawa, London, Muskoka, and Orillia. As we embark on an exciting journey of expansion, we're actively seeking a dynamic professional to join our team as a Administrative Assistant out of the Belleville area.

Why consider a career with Hudson Restoration?

Beyond a competitive wage, we provide a comprehensive benefits package that includes medical, vision, dental, life insurance, and disability coverage.

But wait, there's more At Hudson Restoration, we prioritize your success by providing opportunities for professional development and growth within the company, which includes access to paid training. In addition, through our 'Hudson Honours Program,' we celebrate your dedication with perks and bonuses for yearly milestones, making your journey with us even more rewarding. You'll also enjoy benefits like a phone allowance, gym allowance, paid sick days, birthdays off, and a shortened workday every Friday. And, of course, we believe in celebrating together with company events and much more

Working under the direction of the Director of Finance & HR, the Administrative Assistant's essential functions are as follows:
1) Performing reception duties involving the greeting of company stakeholders, answering the telephone, take messages, screen and re-routing calls as necessary;
2) Ordering of office supplies and material when requested;
3) Performing other clerical duties such as filing, photocopying, reporting, & support for all departments

4) Implement and maintain human resources templates, ensuring compliance and efficiency in employee data management.

5) Assist in the creation of onboarding and offboarding workflows to streamline processes and ensure smooth transitions for new hires and departing employees.

6) Create employee welcome packages, including itineraries, forms, and company information, to enhance the onboarding experience.

7) Develop and update Standard Operating Procedures (SOPs) for HR processes to standardize practices and improve operational efficiency.

8) Undertake ad-hoc HR projects as assigned by the Director of Finance & HR, such as policy updates, surveys, and compliance audits, to support strategic goals.

9) Assist the Office Manager with AR tasks, including preparing and sending invoices, collecting payment, issuing customer statements, and following up on overdue accounts to ensure timely cashflow.

10) Support Office Manager with AP tasks, by entering receipts and bills for job-related expenses, assisting with cheque runs, reconciling vendor statements, and matching receipts to monthly statements.

11) Collaborate on planning and coordinating company events, such as tree planting initiatives, golf tournaments, trade shows, training courses, and community engagement activities.

12) Suggest, create & implement new policies & procedures to increase productivity with respect to workflow.

13) Other duties as required

**Physical Requirements and Working Conditions**:

- 8:30 am to 5:00 pm Monday through Thursday and early dismissal on Friday's
- Sustained periods of sitting

**Qualifications**:
Minimum of 2 years administrative experience. Preference will go to those who have experience within the Restoration industry

Experience in QuickBooks Desktop or Online

Nice to have - Familiarity with Dext, Beanworks AP automation, or restoration-specific software such as DASH/Xcelerate, or Square Payments
- Diversity & Inclusion_
- Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief._

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- QuickBooks: 2 years (preferred)
- Administrative: 2 years (preferred)

Work Location: In person