Administrative Assistant 18-month Contract

1 week ago

London, Canada Rimkus Consulting Group Canada (formally known as: IRC Building Sciences Group) Full time

Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference

We are seeking an Administrative Assistant for an 18-month contract opening at our office in London, Ontario.

In this role, you will be responsible for providing administration support to our London Building Sciences team.
- Benefits provided which include Life Insurance, Extended Health Care which consist of: Medical, Dental and Vision Care, as well as some other great perks such as: RRSP/DPSP Programs, paid days off, a referral bonus, as well as a gym membership to GoodLife Fitness. Our company welcomes upskilling and celebrates continuous education in various professional fields. We look forward to meeting with you_

**Major Duties & Responsibilities**
- Answer all incoming calls and relay messages
- Greet and direct all clients and visitors
- Receive and distribute all incoming mail and courier deliveries
- Prepare all outgoing mail and courier packages
- Create, print and distribute Work Orders to all necessary parties
- Enter Work Order data into Elite 3E
- Maintain accurate and comprehensive Excel spreadsheets used for tracking: Work Orders, Identification Numbers, Proposal Log and Invoicing
- Assist in the preparation of proposals, reports and tender packages
- Assist in the typing of correspondence letters, proposals and draft documents
- Maintain production reports for weekly meetings
- Provide backup administrative support for other departments, as needed
- Log and reserve scheduled meetings for the boardroom
- Maintain the boardroom in a presentable manner
- Maintain general filing
- Other assigned general administration duties as necessary

**Requirements & Qualifications**
- Post-secondary degree or diploma in an associated or related field
- Excellent written and oral communication skills
- Fluency in French is an asset
- Experience within similar industry is an asset
- Excellent problem-solving skills
- Superior telephone manners and strong interpersonal skills
- Strong customer service orientation
- Ability to act with business integrity and possesses strong attention to detail

**How to Apply**

Indeed1

**Job Types**: Temporary, Contract
Contract length: 18 months

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- office administrator: 2 years (preferred)

Work Location: In person

  • HR Generalist

    4 days ago

    London, Canada Marwood International Inc. Full time

    **Human Resources Generalist (12 - 18 Month Contract)** Location: Tillsonburg, ON **Why Join Marwood?** **_ Who We are_**: - Marwood International Inc. is a full service, **award-winning**, Tier I and 2 automotive OEM structural components and modular assembly supplier, that focuses on waste elimination and light-weighting initiatives from prototypes to...

  • Administrative Assistant

    4 days ago

    London, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like...

  • Ft Contract Intake Medical Administrative Assistant

    1 week ago

    London, Canada Southwest Ontario Aboriginal Health Access Centre Full time

    **Status**: Full-time, 12-month contract **Location**: London, ON (on-site) **Hours**: 35 hours/week **Salary**: $39,050 to $46,200 per year **Paid Time Off**: Vacation, health & personal days, spiritual/cultural days, professional development, and birthday **Pension**: HOOPP (defined benefit pension plan) - optional for contract **Posting Date**:...

  • Executive Assistant

    4 days ago

    London, Canada Sodecia GTAC Full time

    **ABOUT SODECIA GTAC**: At Sodecia Global Tech & Automation Center (GTAC) we pride ourselves in pushing the envelope of the Industrial Automation world. We are always interested in expanding our team with bright, enthusiastic, driven individuals who are looking to help shape our company and the industry we serve. **EXECUTIVE ASSISTANT OVERVIEW**: We are...

  • Administrative + Facilities Assistant

    2 days ago

    London, Canada All Terrain Property Maintenance Full time

    We are seeking and enthusiastic and reliable individual to join our team to cover a maternity leave. This contract position will end Sept. 3rd, 2025. As an assistant you will contribute to supporting various day-to-day tasks of our landscape, snow removal + trucking companies. This role offers flexible hours, the potential for group benefits and team...

  • Detachment Admin Clerk — Temporary, 18 Months

    3 days ago

    London, Canada Fonction publique de l'Ontario Full time

    A provincial government agency in Sioux Lookout is seeking a Detachment Admin Clerk for a temporary position of up to 18 months. This role involves providing administrative, clerical, and court support to Detachment personnel. The ideal candidate will possess strong computer and communication skills, and will be engaged with the community. This is an...

  • Field Contracting Compensation Administrator

    5 days ago

    London, Canada Equitable Life of Canada Full time

    Field Contracting Compensation Administrator Waterloo, ON, Canada Job Description Posted Thursday, December 11, 2025 at 5:00 AM At Equitable, we believe work should be a place where you feel supported, inspired, and empowered to grow. In our caring and collaborative environment, your curiosity is encouraged, your passion is recognized, and your...

  • Administrator, Estimating and Contracts

    5 days ago

    London, Canada J-AAR Full time

    J-AAR is forging a future as a premier construction leader in Canada, rooted in the founding vision of John and Loralee Aarts in 1982 with a commitment to foster an environment where everyone can achieve their fullest potential, supported by the belief in others more than they believe in themselves. We empower our team members to unlock their full potential...

  • Contracts Administrator

    6 days ago

    London, Ontario, Canada Sifton Properties Limited Full time

    Who We AreAs a family-based company for over 100 years, we are committed to creating and maintaining successful teams. We recognize the invaluable contributions of our team members and prioritize their development, health and well-being. For generations, we've been in the business of building communities for people to live, work and play.We are looking for a...

  • Partner Administrative Assistant- 15 Month Contract

    2 weeks ago

    London, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...