Team Lead, Office Services + Facilities

17 hours ago

Calgary, Canada Field Law Full time

Location:

- Calgary
- Closing Date:

- Practice Area:
The Team Lead supports the Office Services team in delivering administrative support to the firm through, shipments + deliveries, scan + print jobs, facilities support, upkeep, and purchasing of supplies and hospitality + catering.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

**Duties + Responsibilities**:

- Providing support to the Director of HR + Administration and COO with projects and updating department status
- Invoice handling for the department
- Ensuring facility is ready for new hires
- Leading Office Services team
- Coordinating Office Services staffing and coverage
- Training new hires on the function of Office Services
- Developing, documenting, and implementing department procedures
- Facility repairs and maintenance
- Liaising with the property manager and building operators for building repairs
- Working alongside other team leads and managers to complete projects and complete tasks
- Record and format analytics for space usage and equipment usage.
- Work with the MFP provider to ensure machines are maintained to a high uptime
- Manage vendor relations and accounts
- Manage the internal access control system, and premises security devices
- Management of tenant parking
- Understanding current state and history of the premises and provide information as needed to the firm leaders and BDM for RFPs
- Working with the Business Development + Marketing department as needed for inhouse marketing collateral.
- Liaise with others on space planning

**Qualifications + Skills**:

- 2+ Years of Scan and print experience
- Ability to format Excel workbooks for printing on standard media
- Expert MFP maintenance and printing Skill
- 2+ Years of courier and logistics experience, including customs export forms
- Facility maintenance,
- including appliance and furniture repairs, or replacement and building repairs
- Understanding of commercial HVAC will be an asset
- Electrical and commercial lighting knowledge will be an asset
- Ability to fully utilize computer workflows to complete tasks and train team
- Ability to research information for projects
- Software Experience
- Outlook Resource Calendars
- Intermediate Word Skills
- Intermediate Excel Skills
- Expert Power PDF Skills
- PDF manipulation, create impositions and change page layouts

**Working Conditions**:

- In-office - 35 hours per week
- Busy office environment with finger on the pulse of the administration support
- Ability to work quickly and adapts easily to project changes

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