Administrative Assistant

2 weeks ago

Winnipeg, Canada Winnipeg Surgery Centre Inc. Full time

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems

Early Risers Wanted in Winnipeg Kickstart your day with purpose as an Administrative Assistant, supporting the opening and preparation of our surgical facility. Perfect for those who thrive in the productive hours of 6:00-10:00 AM, this role offers flexibility to balance your lifestyle & commitment & make your mornings impactful.

Maples Surgical Centre, a division of Clearpoint Health Network, located in Winnipeg, Manitoba, is recruiting for the** Administrative Assistant, Casual**

**Position Summary Position**:
We are seeking an organized and detail-oriented Medical Administrative Assistant to support the Director of Operations at our surgical facility. This key part-time position ensures smooth operations, provides excellent customer service, and upholds our values of Compassion, Quality, Innovation, and Respect. The role requires strong communication skills and a customer service background.

**Schedule**:Monday - Friday 6:00 am - 10:00 am Occasional weekend work

**Key Responsibilities**:

- Open the facility promptly at 6:00 AM to ensure smooth operations.
- Manage patient check-ins, inquiries, referrals, and confidential information throughout the patient journey.
- Coordinate patient screenings and ensure pre-op assessments are complete.
- Collaborate with the Nurse Manager/Director to manage scheduling, data entry, and patient flow via EMR.
- Foster team engagement and prioritize tasks efficiently in a fast-paced environment.
- Handle reporting, requisitions, scanning, and chart management, including lab tests.
- Back up Patient Care Coordinator in scheduling and coordinating with clinical teams.
- Assist with managing staff absences and schedule adjustments.
- Support management meetings and the Health & Safety Committee.
- Occasionally communicate with patients and clinical staff outside regular hours.

This flexible role is perfect for someone seeking to make a meaningful impact in a dynamic healthcare setting.

**Qualifications**:

- High school diploma or equivalent preferred.
- Strong interpersonal, verbal and written communication, time-management and organizational skills.
- Working knowledge of MS Office Suite.
- Experience with scheduling systems and EMR is an asset.
- Experience in medical office and some knowledge of medical terminology and surgical care delivery is an asset.
- Ability to work independently and collaboratively.
- Patient-focused with a proactive, problem-solving approach.
- Proof of full immunizations
- Physical ability to perform job duties.

The work schedule is mostly but not limited to regular business hours and there may be a need to communicate with patients and clinical staff outside of regular business hours.

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