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Instructional Supports Administrative Assistant

3 weeks ago

Sherwood Park, Canada Elk Island Public Schools Full time

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.
EIPS is recruiting a Full-time Secretary II with our Support for Students department.
Elk Island Public Schools Central Services building is located in Sherwood Park, at 683 Wye Road. Providing services for the Division, Central Services is comprised of eight departments, in addition to the Board of Trustees. The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students and Information Technologies. Central Services is staffed by 190 employees.
Starting immediately
32.5 hours per week (6.5 hours per day)
EIPS offers a comprehensive benefits package
Open to Internal and External Applicants

This position provides administrative support to the Directors of Instructional Services, assisting with resource development, consultant teams, and department initiatives.
KEY DUTIES & RESPONSIBILITIES
Support Instructional Services and related projects
Edit and format resources for teachers and students
Manage Elk Island Public Schools' SharePoint sites
Coordinate calendars, meeting agendas, notes, and project timelines
Communicate clearly with cross-functional teams
Organize, retain, and manage documents
Draft correspondence for internal and external stakeholders
Track and communicate project deliverables; create and follow up on action items
Other duties as assigned
EDUCATION AND EXPERIENCE
Education
High School diploma, supplemented by related courses
Coursework in administrative support an asset
Experience
Minimum of one (1) year of related experience in a school or office environment
A high level of understanding and experience with Microsoft Office 365 and SharePoint would be an asset
Equivalencies will be considered.
KNOWLEDGE, SKILLS AND ATTITUDES
**Job Knowledge**:
Proficiency in Microsoft 365, SharePoint, and Teams
Ability to learn Division-specific tools (e.g., Permission Click, Unified Talent, Spend Dynamics)
Attention to detail in editing and formatting resources
Commitment to continuous professional development
**Organization and Personal Management**:
Initiative and independence in managing tasks
Strong prioritization, time management, and punctuality
Efficient project planning and resource management
Adaptability in a dynamic work environment
Dedication to a safe working environment
**Teamwork**:
Effective, consistent communication with team members
Respect for others' perspectives and collaboration
Responsiveness to supervisor feedback and directives
Regular progress updates to the supervisor
Ability to build supportive relationships with colleagues
**Professional Attributes**:
Respect and value for each education community member
Handling sensitive information with discretion and confidentiality
Acting with integrity and fairness
Support for the vision, mission, and goals of Supports for Students and Elk Island Public Schools