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Scheduling Clerk
3 weeks ago
Reporting to the Manager, Registration and Scheduling, the incumbent will support the Scheduling and Academic Support team and will take the lead responsibility for the room booking process, including requests for meeting space and midterm testing. This role includes the reviewing of data from academic areas, manipulation, construction, distribution and maintenance of Post-Secondary Continuing Education, Apprenticeship, and final examination information at the multi-campus College. The role also supports the Program of Study (POS) renewal processes within the department’s responsibilities.
**RESPONSIBILITIES**:
The duties of this position will include, but are not limited to the following:
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**Supports the Scheduling Officers team in the production of student, faculty, and room timetables for all students at all campuses**:
- Assists with the verification and processing of scheduling data received from SUMMIT.
- Assists with manually scheduling all courses rejected during the scheduling process.
- Assists with processing approved timetables changes received from academic areas.
- Completes all changes in the TPHi database and Banner, and informs academic areas daily of changes to ensure students and faculty have accurate and up-to-date schedules.
***
**Co-ordinates the Central Room Booking process**:
- Prioritizes and processes requests for space using the Infosilem EnCampus Enterprise software; responding to the needs of management, staff, and faculty for all college activities while maximizing space utilization.
- Provides expertise and makes suggestions for alternative space when the original request cannot be accommodated.
- Assists with the assignment and maintenance of portal user’s permissions.
***
**Supports the production of final exam timetables**:
- Assists with the exam process, follows up with academic designate to ensure requests are received within the set deadlines.
- Reviews, verifies, and make adjustments and corrections where needed for all exam requests received from each academic area.
- Provides up-to-date room information for all college stakeholders.
***
**Supports Continuing Education scheduling processes**:
- Monitors and processes course cancellations daily.
- Ensures that the portal WhereEnCampus is accurately displaying CE room listings.
**Supports the Academic Data Office Functions**:
- Assists with the setup and execution of the three annual POS renewal cycles.
**Performs other duties such as**:
- Provides support for metrics required by the Manager
- Performs other related registrarial duties as assigned.
***
**QUALIFICATIONS**:
The successful applicant must have:
- A minimum of two year post-secondary education in General Business, Office Administration or related field; or equivalent combination of education and experience.
- A minimum of 1-2 years of scheduling experience in a post-secondary environment
- A minimum of three years of experience:
- Working with databases and student information systems, preferably with Banner, scheduling systems, preferably with WhereEnCampus and TPHi, or any relational databases in a post-secondary education environment.
- Working in an office environment with demonstrated problem solving skills.
- Working in a time sensitive deadline driven environment with an elevated attention to detail.
- Working independently and in a team environment.
- Working in a role with diverse responsibilities and knowledge base
- Demonstrated commitment and understanding of human rights, equity, diversity and inclusion with the ability to communicate and work effectively inter-culturally with diverse groups of students, employees and the community
Mohawk College is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Should you require accommodation through any stage of the recruitment process, please contact the HR Department at
(905) 575 - 2047
.
