Operations Admin Support

2 days ago

Winnipeg, Canada Custom Helicopters Ltd Full time

**Operations Admin Support**

Reporting into the Manager of Operations, the Operations Admin Support position is accountable for facilitating and maintaining revenue-related administrative functions and data processes for Flight Operations.

**Responsibilities**:

- Support Flight operations with a dynamic environment.
- Conduct daily audits of flight reports, flight tracking reports, dispatch logs, ledgers, project sheets, material packages, and related data for accuracy, and follow-up on errors or omissions.
- Efficiently organize, store and analyze data with attention to security and confidentiality.
- Ensure adequacy, accuracy and legitimacy of data. Review data, from both internal and external databases, for inconsistencies or anomalies.
- Ensure data is collected, input, verified, stored, managed and analyzed correctly, billing resolution, and other fleet tracking and movement tasks.
- Complete daily reconciliation of vouchers and warrants, including identifying discrepancies and maintaining a log of outstanding items.
- Coordinate follow-ups with ISC and participate in daily update meetings with the Manager of Operations and Revenue Analyst.
- Ensure that information flows timely and securely to and from the organization, as well as within.
- Facilitate and develop inter-departmental process improvements that increase efficiency and provide input to assist in the establishment (or modification of) existing procedures, and/or business practices related to flight operations.
- Process payments on POS machine for ESS as required.
- Provide cross-functional support to other teams and/or departments.
- Daily Voucher and Warrant Matching from the entries in the Portal/Interface
- Identify discrepancies or issues with the matched vouchers
- Assist the revenue analyst as required with requesting missing vouchers/warrants
- Frequent meetings with Manger of Operations and Revenue Analyst for updates
- Other duties as assigned by Manager.

**Qualifications**:

- Attention to Detail - Meticulous and accurate in reviewing data and identifying discrepancies.
- Problem Solving - Strong analytical skills to resolve revenue and billing issues.
- Collaboration - Effective in cross-functional teamwork, especially with Operations, Finance, and Commercial departments.
- Time Management & Prioritization - Capable of managing competing deadlines and multitasking efficiently.
- Technical Skills - Proficiency in spreadsheet tools (e.g., Microsoft Excel); familiarity with Cirro and other revenue software is an asset.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

Application deadline: 2025-09-19

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