Executive Assistant

2 weeks ago

Kitchener, Canada Trusscore Full time

**Join Our Team as an Executive Assistant**

**Who We Are**
Trusscore is a material science company committed to developing sustainable building materials. We're transforming how buildings are constructed while minimizing the environmental footprint left behind. As an innovative building materials manufacturer, we’re now advancing further with a focus on R&D and integrating groundbreaking material science into our formulations—making our products not just functional but also beautiful.

As one of North America’s leading polymer panel manufacturers, we are dedicated to environmental sustainability, embedding it into every aspect of our manufacturing process. Over the past five years, we’ve achieved 300% revenue growth, and now we’re seeking the right talent to take us even further.

**Your Mission**

We are seeking a highly organized and proactive Executive Assistant to support our busy executive team. Your mission is to ensure seamless communication and calendar management while contributing to projects as needed. Join our journey to reimagine building materials and help bring our innovative brand to life.

**Key Responsibilities**:

- Provide direct support to the executive team, ensuring efficient scheduling and communication.
- Manage professional calendars and meeting requests, coordinate appointments, and ensure timely execution of tasks.
- Prepare meeting agendas to maximize time efficiency.
- Arrange travel and accommodations for the executive team.
- Coordinate larger events, including booking venues, catering, and logistics.
- Oversee onboarding tasks such as managing access cards for new employees.
- Order and maintain office supplies and inventory, replacing items as needed.
- Manage and report executive team expenses accurately and efficiently.
- Monitor internal correspondence and reports to ensure clear communication.
- Coordinate messenger and courier services as required.
- Support ad hoc projects to meet evolving business needs.

**Qualifications**:

- At least 2 years of relevant experience in a similar role.
- Proficiency in Microsoft Outlook and other productivity tools.
- Exceptional organizational and time management skills.
- Attention to detail and a commitment to thoroughness.
- Excellent interpersonal and communication skills, both written and verbal.
- Strong customer service skills, with the ability to anticipate needs and handle requests diplomatically.
- Analytical and problem-solving abilities, with a creative approach to resolving challenges.

**Benefits**:

- Casual Dress
- Dental Care
- Employee Stock Purchase Plan
- Extended Health Care
- Paid Time Off
- Stock Options
- Vision Care
- Work From Home flexibility
- Travel to the Palmerston plant, Waterloo, and customer locations as needed.

**Schedule**:

- Monday to Friday

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