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Part-time Receptionist

2 weeks ago

Kitchener, Canada Trinity Village Care Centre Full time

The work schedule would be:
Week 1: Sunday 3:30pm to 8pm; Wednesday and Thursday 4pm to 8pm

Week 2: Monday, Tuesday, and Friday 4pm to 8pm; Saturday 3:30pm to 8pm

The Receptionist is responsible for giving a professional and positive impression when greeting residents, staff, and visitors, ensuring that daily staffing vacancies are filled according to policies and procedures and that the reception area runs smoothly and efficiently with effective use of organizational, scheduling and administrative skills.

DUTIES AND RESPONSIBILITES:

- Professionally greeting and directing residents, staff and visitors in a positive, courteous manner
- Answering and directing phone calls to the appropriate resources
- Accurately records employee sick calls/absences, Data entry, Petty Cash, and staff scheduling and reports discrepancies to HR
- Assists in the coordination of bookings, catering, outings and tours
- Administers courier services and incoming/outgoing mail
- Filing, photocopying and general reception area housekeeping
- Assisting with general questions, paperwork and other duties as assigned
- Sets measurable goals aligned with departmental goals and consistently strives to meet targets and deadlines.
- Maintain established departmental and organizational policies and procedures regarding such things as continuous quality improvement, emergency protocol, occupational health and safety
- Collaboratively support receptionist team and provide back up to cover off receptionist absences as required.
- Complete and sign off admission packages for new admissions
- Prepare weekly PSW assignment sheets to distribute to the floors
- Prepare monthly audit forms and distribute to the floors
- Maintain bulletin boards on the information highway
- Perform any clerical duties as assigned by management

Trinity Village Care Centre requires all new hires to submit a valid TB test, mandatory proof of flu shot, and Vulnerable Sector Criminal Record Check prior to start date.
- In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, a request for accommodation will be considered throughout the hiring process._
- Applicants are required to providetheir accommodation needs in advance and submit adequate documentation to support their request for accommodation in the assessment process and/or to perform the essential duties of the posted position. For disability-related accommodation, documentation must be from the applicants' treating physician outlining their functional limitations, in order for us to accommodate well._

**Job Types**: Part-time, Permanent
Part-time hours: 14.5 per week

**Salary**: $16.60 per hour

**Benefits**:

- Company events
- Employee assistance program
- On-site parking
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekend availability

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person