Executive Assistant

**Executive Assistant** **stu.me**: - Product Site **searchie.io**: - Product Site - Company Site **Hybrid remote in Brantford, Ontario** **Who we are** North Results is a young startup company based in Ontario, Canada. We teach entrepreneurs how to turn what they know, love, and do into recurring revenue through courses and memberships. We live and breathe our core values of fun, innovation, simplicity, impact, community, and integrity. **What we need** Reporting directly to our three Co-Founders, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Co-founders. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is impact-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Reports to: Company Owners Location: Brantford, Ontario. **We are a hybrid work environment.** Term: Full-time **What you’ll do** **Executive Management** - Completes a broad variety of administrative tasks for the Co-Founders including: managing a calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for personal and business travel. - Plans, coordinates and ensures the Co-Founder's schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Co-Founder’s time - Researches, prioritizes and follows up on incoming issues and concerns addressed to the Co-Founders, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. - Provides a bridge for smooth communication between Co-Founders and Team Leads; demonstrating leadership to maintain credibility, trust and support with Leadership Teams. - Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the team and Co-Founders some of which may have organizational impact. - Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. - Ensure existing, as well as new projects and initiatives, are in line with companies core values **Human Resources, Company Culture, Team Leadership & Growth** - Work in collaboration with our HR Manager - Promotes communication between colleagues for the benefit of information flow and to curb any problems that arise **Finance** - Monitor and pay invoices, review accounting, bank processes, and money-handling procedures. - Approve budget requests and team expenses. - Control company costs and prepare financial performance reports. - Attend and participate in regular meetings with our accounting firm **Legal** - Work with the legal team on legal matters such as trademarks, privacy policies, employee contracts etc. **Other responsibilities** - Excellent interpersonal, presentation and public speaking skills, both practiced and impromptu - Create and maintain the company website - Oversee facilities management and collaborate with our Office Assistant - Event planning such as team retreats, celebrations and company-wide meetings - Creating and ordering company swag and gifts **Who you are** Are you someone who is creative, resourceful and proactive with an eye for detail and excellent organizational skills? Are you a strategic thinker with the ability to collaborate and express knowledge and ideas for innovation? Then join us on our mission of creating financial freedom for entrepreneurs by helping them generate recurring revenue. **Functional Skills** - Creating processes and systems - Legal contracts and policies - Financial - creating budgets and reports - Project Management - Speaking and communication **Leadership and Execution Behaviors for this Role** - Strategic and critical thinking - Innovative - Create a safe and non-judgemental team environment - Communicating expectations early and upfront **Cultural Behaviors** - Integrity - Strong self-leadership - Supportive and compassionate - Understanding and non-judgemental - Keep it simple - Ability to move fast, be adaptable and embrace change - Find the fun **Qualifications** - Experience as an Executive Assistant, Per