Medical Administrative Assistant

**Employment Opportunity**: Medical Administrative Assistant **Location**: Halifax, NS **Salary Range**: $25.00-31.88 per hour **Employment Term**: Contract Hire Date - March 31, 2026 (possibility of annual renewal), Full time available (1.0) (Some evenings, weekends or Holidays if required) **Reports To**: Health Director and Clinical Lead **General Description**: The Wije’winen Health Centre is a new project of the MNFC, and we are looking for one (1) **Administrative Assistants,** part time**.** The Wije’winen Health Centre is a newly constructed facility located in central Halifax/Kjipuktuk. We offer healthcare services to the urban Indigenous community. The administrative assistant provides administrative support to our primary care physicians and nurses, which may at times require outreach. These services will be based on the principle of etuaptmumk (two-eyed seeing). **Key Responsibilities**: - Support physicians and nursing staff in clinical, research, academic, and administrative responsibilities related to the Urban Indigenous Health & Wellness Centre - Provide administrative support to ensure the efficient operation of the Urban Indigenous Health & Wellness Centre. Tasks may include but will not be limited to: - Scheduling and confirming medical appointments, including appointments with visiting specialists - Facilitating telehealth appointments - Registering patients upon arrival to clinic and maintaining up to date contact information - Receiving and communicating messages for medical staff and patients - Managing and reconciling correspondence on an electronic medical record - Interviewing patients to complete forms and documents for completion by clinicians - Starting and maintaining confidential medical files and records - Preparing draft agendas for meetings and taking, transcribing, and distributing minutes - Creating and maintaining internal office administrative support procedures like document tracking and filing and monthly reporting - Supervising and training other staff in procedures and in use of current software - Ordering supplies and maintaining inventory - Facilitating access to medical drives/other resources as indicated - Other duties as required **Qualifications**: - Education: Grade 12 plus graduation from a recognized one year secretarial or office administration course. - Will be expected to complete PHIA training upon hiring - Experience & Skills: - Medical terminology course required - Minimum of one-year secretarial experience an asset - Recent medical secretarial experience in an academic or healthcare setting would be considered an asset - Excellent computer skills that include a demonstrated proficiency in common office productivity software (i.e. Microsoft Office) - Able to function independently and problem solve with mínimal direct supervision - Demonstrates flexibility, adaptability, and willingness to change - Mi’kmaw language proficiency would be an asset but is not required **Application Deadline: Open Until Filled** - **Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel working within this job title.**_ - **The Mi’kmaw Native Friendship Centre is an equal opportunity employer; and complies with all fair employment practices laws. We are committed to providing a workplace free form unlawful discrimination and harassment and prohibit the same against employees, applicants or other covered persons by co-workers, supervisors, managers, or third parties based on a person’s race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veterans status, disability unrelated to job requirements, ethnicity, genetic information, military service, political affiliation, marital status and pregnancy or other protected status.**_ **Only those applicants who are selected for an interview will be contacted** Pay: $25.00-$31.88 per hour Expected hours: 35 per week Licence/Certification: - medical terminology course (required) Work Location: In person