Administrative Support

23 hours ago

London, Canada R. A. Barnes Electrical Contractors Full time

The main office is supported administratively by the Controller, Administrative Supervisor and an Administrative Assistant. This role of Administrative Assistant position includes a specialized focus on Finance. The basic function of administration is to ensure a smooth and efficient operation of the office by assisting in the day-to-day running of the office. Primary functions are related to finance and administrative tasks aimed at supporting in maximizing workflow

Main responsibilities include but not limited to;
- Screening calls and routing to the appropriate staff members
- Greet and assist visitors
- Process and record vendor invoices and credits into construction ERM
- Maintain accounts payable sub-ledger
- Processing of vendor payments
- Maintaining employee visa reconciliations
- Reconcile incoming payments
- File management
- Assist with other administrative duties as required

Qualifications:
**Education**:
Office Administration program, Accounting Program or equivalent

**Experience**:

- Minimum 1 year of experience in an office environment relating to account payables and general office administration
- Must have the ability to multi-task in a fast pace office environment.
- Effective attention to detail and a high degree of accuracy.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- The physical requirements are sitting (90%) of the time at a desk and a majority of that time will be utilizing a PC.
- The body must perform the normal duties of twisting, reaching and the hand movements to write and answer the telephone.
- May be required to do some light lifting when receiving deliveries up to 25 pounds.

Core Values:
**Integrity**

1. Follows through on commitments.

2. Keeps internal and external stakeholders informed of situations, work assignments, and concerns

3. Includes appropriate stakeholders in discussions and solutions

4. Honestly answers questions

5. Is consistent with actions and behaviors

**Excellence**

1. Produces high-quality work

2. Does more than what is required

3. Uses best practice and proven methods when completing work assignments

4. Looks for ways to streamline and simplify tasks

5. Asks questions and seeks clarification in order to successfully meet requirements

**Respect**

1. Listens to other people concerns, opinions, or suggestions

2. Acknowledges and responds to others in a manner that shows interest and concern

3. Takes a non-threatening approach when responding to sensitive information

4. Understands positional boundaries and involves the right people in decision-making or solution-building

Remuneration will be dependent on experience

We are equal opportunity employers and welcome qualified applicants, accommodations are available for applicants within the recruitment process.

We thank all applicants for their interest, however, only those chosen for an interview will be contacted.

**Job Type**: Part-time
Part-time hours: 20-24 per week

**Salary**: From $16.50 per hour

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- No weekends

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