Office Administrator

About Us
Synaptive Medical is a Canadian medical device company, based in downtown Toronto, focused on supporting healthcare professionals and systems in patient diagnosis and treatment. Synaptive’s suite of products include MRI, surgical planning, navigation, and robotic visualization - all of which can be seamlessly combined or used independently in the operating room. The company has a number of opportunities for innovative people to join the team and share in the development of technologies to solve surgical and imaging challenges in patient care.

The Opportunity
We are seeking a detail-oriented and organized part-time Office Administrator to join our team. This role is key to the smooth operation of our office environment. This role covers office management, administrative support, reception duties, compliance and record keeping, and assisting with special projects.

This is a part-time position, offering approximately 20-25 hours per week, with potential for increased hours based on business needs. If you are a motivated individual with a passion for contributing to a dynamic team in the medical device manufacturing industry, we encourage you to apply.

What You’ll Do
- Maintain a clean, organized, and welcoming office environment.
- Manage office supplies inventory and place orders as needed.
- Coordinate office maintenance and repairs as required.
- Provide administrative support to various departments including Sales & Marketing, R&D, Human Resources, Finance, and Operations.
- Assist with scheduling meetings, appointments, and conference calls.
- Prepare and distribute internal communications as directed.
- Assist with data entry, filing, and document management.
- Serve as the first point of contact for visitors and clients, greeting them in a professional and friendly manner.
- Answer and direct incoming phone calls and inquiries.
- Handle incoming and outgoing mail and deliveries.
- Ensure compliance with company policies and procedures.
- Maintain accurate and up-to-date records and files.
- Assist with special projects and initiatives as assigned by management.
- Conduct research and compile data as required.

What You’ll Need
- Post-secondary education.
- Previous experience in an office administration or receptionist role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Experience working in a fast-paced changing environment.

About You
- Outgoing, friendly, and positive attitude.
- Clear and concise written and verbal communication skills are a must.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in completing tasks.
- Self-motivated and results oriented.
- Ability to work independently and collaboratively in a team environment.
- Professional demeanor with a customer service-oriented approach.
- Flexibility to adapt to changing priorities and work schedules.

Special/Physical Requirements
While performing the duties of this position, the employee is regularly required to talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee may be required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

COVID-19 Considerations

Diversity & Inclusivity
Synaptive is based out of one of the most diverse countries in the world. This includes differences related to race, ethnicity, national origin, gender, gender expression and presentation, sexual orientation, religion, age, ability and socioeconomic status. To us, diversity is one our strongest assets to our organization. We commit ourselves to promoting the recognition and appreciation of our diverse and rich culture. We believe that it is critical to our success to promote freedom of thought and opinion in a respectful environment. The decisions we make are rooted by respectfully considering each other’s thoughts and opinions and by working towards a greater common goal, saving lives.

Accommodation

How to Apply