Executive Coordinator

7 days ago

Thunder Bay, Canada Thunder Bay Regional Health Sciences Foundation Full time

Purpose of the position:
Scope
The Executive Coordinator reports directly to the President & CEO.

**Responsibilities**:
The Executive Coordinator supports the President & CEO and seeks to manage the governing policies and procedures of the Foundation. The responsibilities of the Executive Coordinator include but are not limited to:

- Supports the President & CEO and Board of Directors. Attends Board Meetings as Recording Secretary.
- Facilitate the annual Operational Plan, including logistics for a planning day, extensive plan draft review and preparation of summary documents/presentations.
- Coordinate the Family CARE Grant and regular Foundation Capital Grants receipt and evaluation.
- Participate in Committees and Sub-Committees of the Health Sciences Foundation where directed by the President & CEO.
- Participate in Committees of the Board of Directors as directed by the President & CEO.
- Coordinating education and training sessions for staff.
- Assist in the design, development and maintenance of the policies and procedures of the Foundation.
- The Executive Coordinator must have the discretion to work in an environment with sensitive and confidential information is managed in an appropriate manner.

Knowledge, Skills & Abilities
- Above average communicator - both written and oral.
- Knowledge of confidentiality and sensitivity to a variety of populations and situations including patients and their families, donors, recognition programs.
- Superior interpersonal skills are imperative.
- Strong time management and organizational skills
- Able to handle multiple projects with competing timelines.
- Maintains a customer service focus in all interactions with Foundation constituencies including, but not limited to, donors, volunteers, board members, patients and Health Sciences Centre staff.
- Ability to provide appropriate stewardship and cultivation to various constituencies including but not limited to donors, volunteers and community members.
- The ability to work comfortably in Microsoft Office, including Word, Excel and Power Point
- The ability to operate office equipment (i.e. copiers, computers, printers) is also required.
- Raiser’s Edge is an asset.
- A G-class driver’s license and access to a reliable vehicle is required.
- Flexibility in work hours and locations is essential to the success of this role.

**Qualifications**:
The Executive Coordinator will have completed post-secondary education, preferably in one of the following areas:

- Business Administration
- Human Resources
- Marketing
- Public Relations
- Communications
- Fundraising
- Social Sciences (including Psychology and Sociology)
- Ideally have a minimum three (3) years experience in fund development, office administration or related work.

Other Information:

- Salary range: $53,035.84 - $66,301.04
- Work hours: 9AM - 5PM, Monday through Friday. Some after-hours required on a monthly basis.
- Defined Benefit Pension Plan
- Paid vacation
- This position will have a 9 month probationary period
- Workplace is a physical location inside Thunder Bay Regional Health Sciences Centre.
- Professional development supported
- Police Criminal Record Check upon hire is required

**Job Types**: Full-time, Permanent

**Salary**: $53,035.84-$66,301.04 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

  • Executive Assistant

    2 weeks ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    The Executive Assistant works in a complex environment and provides confidential and high-level administrative support to the Associate Vice President, Finance and Administration (AVFPA) and as needed, to the Senior Management Group within Administration and Operational Support Portfolio (AMG-AP). The Executive Assistant provides high quality...

  • Wedding and Events Coordinator

    1 week ago

    Thunder Bay, Canada The Chanterelle on Park Full time

    **Hiring For**:The Chanterelle on Park **Job Title**:Wedding + Event Coordinator **Job Summary** The Wedding + Event Coordinator will work closely with the Sales and Events team to plan and execute in-house events, with a strong focus on wedding planning and execution. Overall duties will include day-to-day administrative tasks, event planning and...

  • Administrative Coordinator

    4 days ago

    Thunder Bay, Canada Thunder Bay International Airports Authority Full time

    **The Thunder Bay International Airports Authority is seeking a positive, detail-oriented individual to join our team as ADMINISTRATIVE COORDINATOR!** The Administrative Coordinator reports directly to the Director, Administrative Services and plays a crucial role in ensuring the smooth operation of administrative tasks while assisting in project management...

  • Executive Assistant

    2 weeks ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Job #214 Executive Assistant Location: Sioux Lookout/ Thunder Bay Office (Onsite) Department: Health Services Type of Role: Full-Time TERM **Responsibilities**: - Manage and facilitate communication channels within the department and with external stakeholders. - Attend meetings as directed or upon request to document and take minutes - Initiate or...

  • Executive Assistant

    2 days ago

    Thunder Bay, Canada Independent First Nations Alliance Full time

    Job #214 Executive Assistant Location: Sioux Lookout/ Thunder Bay Office (Onsite) Department: Health Services Type of Role: Full-Time TERM **Responsibilities**: - Manage and facilitate communication channels within the department and with external stakeholders. - Attend meetings as directed or upon request to document and take minutes - Initiate or...

  • Executive Assistant to CEO

    2 weeks ago

    Thunder Bay, Canada Brain Injury Services of Northern Ontario Full time

    ''' **Duties**: - Provide high-level administrative support to the CEO, Senior Directors & Board of Directors - Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements - Prepare and edit correspondence, communications, presentations, and other documents - Conduct research and compile data for various...

  • Project Coordinator

    6 days ago

    Thunder Bay, Canada Forbes Bros Ltd. Full time

    **_If you're an experienced Project Coordinator who enjoys working on complex construction projects and enjoys travelling - then this is the role for you!_** **Forbes Bros, Ltd.** is currently seeking experienced **Project Coordinator's - Distribution Construction (full-time, permanent) **to join our Project Management Team in Eastern Canada! Our Project...

  • Service Coordinator

    1 week ago

    Thunder Bay, Canada Everguard Full time

    We have immediate openings at our **Thunder Bay**operation for **Service Coordinator**. Being a part of our team, you will be able to experience many of the benefits below. - Competitive Wages - Comprehensive Health, Dental and Insurance Programs - Employee and Family Assistance Program - Employer Matching Retirement Savings and Financial Planning Support -...

  • Event Operations Coordinator

    2 days ago

    Thunder Bay, Canada Ingaged - Creative Productions Inc. Full time

    **Event Operations Coordinator** **How to Apply** Subject line: LAST NAME, FIRST NAME - Event Operations Coordinator **Employer**: Ingaged Creative Productions Inc. **Department**: Event Services **Location**: The Outset, 610 - 612 Simpson Street, Thunder Bay, ON **Reports To**: Managing Director (interim) **Collaborates With**: Operations Manager, Event...

  • Executive Assistant to Chief of Staff

    7 days ago

    Thunder Bay, Canada St Joseph's Care Group Full time

    **Bargaining Unit: NON-UNION** **Status: Full Time TEMPORARY** **Department: Administration** **Site: St. Joseph's Hospital** **Shifts: Days** **Annual Salary: $56,971 - $71,219** Reporting to the Executive Coordinator, the Executive Assistant is responsible for the provision of a senior level of confidential administrative and secretarial services to the...