Executive Coordinator

2 days ago

Thunder Bay, Canada Thunder Bay Regional Health Sciences Foundation Full time

Purpose of the position:
Scope
The Executive Coordinator reports directly to the President & CEO.

**Responsibilities**:
The Executive Coordinator supports the President & CEO and seeks to manage the governing policies and procedures of the Foundation. The responsibilities of the Executive Coordinator include but are not limited to:

- Supports the President & CEO and Board of Directors. Attends Board Meetings as Recording Secretary.
- Facilitate the annual Operational Plan, including logistics for a planning day, extensive plan draft review and preparation of summary documents/presentations.
- Coordinate the Family CARE Grant and regular Foundation Capital Grants receipt and evaluation.
- Participate in Committees and Sub-Committees of the Health Sciences Foundation where directed by the President & CEO.
- Participate in Committees of the Board of Directors as directed by the President & CEO.
- Coordinating education and training sessions for staff.
- Assist in the design, development and maintenance of the policies and procedures of the Foundation.
- The Executive Coordinator must have the discretion to work in an environment with sensitive and confidential information is managed in an appropriate manner.

Knowledge, Skills & Abilities
- Above average communicator - both written and oral.
- Knowledge of confidentiality and sensitivity to a variety of populations and situations including patients and their families, donors, recognition programs.
- Superior interpersonal skills are imperative.
- Strong time management and organizational skills
- Able to handle multiple projects with competing timelines.
- Maintains a customer service focus in all interactions with Foundation constituencies including, but not limited to, donors, volunteers, board members, patients and Health Sciences Centre staff.
- Ability to provide appropriate stewardship and cultivation to various constituencies including but not limited to donors, volunteers and community members.
- The ability to work comfortably in Microsoft Office, including Word, Excel and Power Point
- The ability to operate office equipment (i.e. copiers, computers, printers) is also required.
- Raiser’s Edge is an asset.
- A G-class driver’s license and access to a reliable vehicle is required.
- Flexibility in work hours and locations is essential to the success of this role.

**Qualifications**:
The Executive Coordinator will have completed post-secondary education, preferably in one of the following areas:

- Business Administration
- Human Resources
- Marketing
- Public Relations
- Communications
- Fundraising
- Social Sciences (including Psychology and Sociology)
- Ideally have a minimum three (3) years experience in fund development, office administration or related work.

Other Information:

- Salary range: $53,035.84 - $66,301.04
- Work hours: 9AM - 5PM, Monday through Friday. Some after-hours required on a monthly basis.
- Defined Benefit Pension Plan
- Paid vacation
- This position will have a 9 month probationary period
- Workplace is a physical location inside Thunder Bay Regional Health Sciences Centre.
- Professional development supported
- Police Criminal Record Check upon hire is required

**Job Types**: Full-time, Permanent

**Salary**: $53,035.84-$66,301.04 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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