Administrative Coordinator, Building Services

3 days ago

Caledon, Canada The Town of Caledon Full time

**Description**:
**The Opportunity**

Reporting directly to the Supervisor, Permits, this role is responsible for the delivery of some of the division’s front line customer service, operating as the primary contact for all internal and external clients, including the receiving and processing of Routine Disclosure Requests, booking of Inspection requests and receiving complaints from residents regarding possible illegal construction. The Administrative Coordinator, Building Services is also responsible for providing administrative coordination and support of within the Division including data entry into AMANDA. As the Administrative Coordinator, Building Services, you will perform the following duties, including but not limited to:

- Provide administrative support to the Director/CBO, Supervisor, Building Inspections/Deputy CBO, and Supervisor, Plans Examination/Deputy CBO
- Perform various administrative duties; including but not limited to, calendar organization, drafting correspondences, developing forms, receiving, and re-routing mail; ordering office supplies, processing changes to the Division’s website, and photocopying.
- Responsible for booking inspections and entering complaints into the AMANDA system as required.
- Assist with the preparation of all enforcement related documents, such as letters and orders pursuant to appropriate by-laws and legislation.
- Responsible for the organization of files and corporate storage drive pursuant to corporate records management policies and procedures.
- Responsible for the preparation of records pursuant to requests in accordance with the Municipal Freedom of Information and Protection of Privacy legislation.
- Assist with the preparation of all requests related to compliance letters.
- Maintain responsibility for assigned duties within the departmental and/or corporate Business Continuity Plan.
- Develop, maintain and work to improve job related standard operating procedures and deliverables.
- As part of the Divisions ongoing process improvements, the Clerk is expected to assist in the development of Divisional SOP’s/ Practice Bulletins and along with process improvements.

This position offers a salary range of $59,044.34 - $72,358.50 plus a competitive benefit package.

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