Executive Assistant

**Plain Language Summary**

Oak Medical Arts is looking for an focused and refined Executive Assistant to provide support for the administrative, management, communication and relationship systems that support operations, patient care, all aspects of business management, site and team leadership, and to strive for ongoing growth and innovation.
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As a growing, innovative healthcare company, we are in the “business” of providing exceptional care to patients. Oak has built an incredible team of pharmacists, chiropractors, social workers, nurses and in growth and development, we need strong management and leadership to drive each site to excel. We have incredible teams of providers and clinic staff, and are looking to continue to grow as a locally owned business in Thunder Bay, and continue to offer more to our community.
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**Executive Assistant**

Reporting to the Oak Medical Arts Senior Team, you will take a lead role in coordinating the activities and administration of a diverse and demanding portfolio which spans accounting, human resources, marketing, technology, and across all Oak Medical Arts locations.

As an extension of the organization’s Senior team, you are accountable for the effective communication and coordination of the Senior Team, Administrative Team, and Management Team. You are required to provide confidential, well-organized, efficient, and professional support and administration to advance initiatives within the portfolio.

Working cooperatively with diverse teams and organizational units in a dynamic work environment, you will facilitate portfolio communications and coordinates projects with the Senior Team to ensure processes, information, goals, and decisions are clearly communicated to internal and external clients, direct reports, and a variety of other stakeholders.

**Affiliated Businesses**

This may include, and not be limited to supporting the following areas:

- Oak Medical Arts
- Carte Blanche Cafe - cafe operations
- Cedar and Stone - commercial property operations
- AirBnB Rentals - residential property operations
- Personal Support - home work-space support
- All Other Assigned Duties

**Key roles and functions include**:

- Supporting the effective day-to-day operation of the Senior Team
- Organizing and supporting key administrative work
- Coordinating and overseeing a variety of portfolio projects as operational priorities dictate
- Drafting/editing communications, presentations, briefing materials, correspondence, etc.
- Managing special projects and events for the Senior Team

**Job Requirements**
- Holds an undergraduate degree and minimum five years of related experience providing senior administrative support in an executive office or senior management office environment, or equivalent combination of education, training and experience.
- Has the ability to think strategically, assessing priorities from a perspective above the day-to-day operations, and assessing priorities and operational requirements in light of the university’s corporate goals and initiatives
- Well-developed, effective communication and interpersonal skills.
- Proven ability to liaise with clients and stakeholders, managing issues of a sensitive and confidential nature, and resolving conflicts in a professional manner
- Advanced proficiency in the use of a wide range of software such as Google Platform, Electronic Medical Records, Payroll Software, Accounting Software
- The ability to garner respect in order to lead, advise and counsel others. Exhibits sound and experienced judgment/common sense to weigh a wide-range of potential outcomes and to tactfully present options to others
- Demonstrates an ability to work both independently and on a team, with a proactive customer-service approach when liaising with clients and anticipating issues or operational needs, including the appropriate follow up to ensure goals and objectives are met
- Demonstrates sound research and analytical abilities.
- Experience gathering relevant information from a variety of sources and developing recommendations applicable to the senior management level
- Applies accomplished writing skills, demonstrates the ability to gather and synthesize information in a comprehensive fashion, preparing concise and clear communications in a variety of written formats
- Corporate knowledge/history and familiarity with the scope and breadth of the Senior Team’s operations, strategic direction, governance and management structures, administrative policies, stakeholders, and the subtleties of organizational culture would be an asset

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**Job Types**: Full-time, Permanent

**Salary**: $30.00 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- RRSP match
- Store discount
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Application question(s):
**Experience**:

- Executive Assistant: 5 years