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Receptionist/accounting Assistant

2 weeks ago

Richmond Hill, Canada Devine & Associates Ltd Full time

**Company Overview**

**Job Summary**

We are seeking a highly motivated, organized and detail-oriented Accounting Clerk to join our team. As an Accounting Clerk at Devine and Associates, you will play a crucial role in supporting the day-to-day operations of our accounting department. You will assist with financial record-keeping, data entry, invoicing, reconciliations, and reporting, ensuring the accuracy and timeliness of all financial transactions. This position requires a keen eye for detail, strong organizational skills, and the ability to work in a fast-paced environment.

**Responsibilities**
A/P
- Match invoices to backup documents (e.g., quotes, receipts, etc. and obtain proper approvals for invoices
- Address any invoice discrepancies with the vendors
- Process invoice accurately and efficiently for payment
- Maintain vendor relationships and address any payment inquiries
- Manage credit card reconciliations process with card users
- Process payments and cheque batches for review in a timely manner
- Performs filing, typing, data input and other clerical support to all other departments and personal, as directed.

A/R
- Generate and send out invoices to customers promptly and ensure accuracy
- Follow up on overdue accounts and initiate collections process as needed
- Produce monthly customer statements by reconciling customer’s account.
- Review and process credit reference on new customer
- Manage & update customer info and other responsibilities as required.
- Deposit
- Other duties as assigned

**Experience**
- High school diploma or equivalent required; an associate degree in accounting or related field is a plus.
- Previous experience in an accounting or clerical role is preferred.
- Experience with accounting software - particularly Quickbooks is a plus.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Strong communication skills (written and verbal).
- Basic understanding of accounting principles.
- Ability to maintain confidentiality and handle sensitive financial information

If you are a self-motivated individual with excellent attention to detail, we would love to hear from you. Join our team and take your career to the next level

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Richmond Hill, ON L4B 3E6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Accounting: 1 year (required)

Work Location: In person