Receptionist

**Workplace Flexibility**:Onsite**

Are you looking for a company that cares about people’s lives and health, including yours? Let’s inspire healthier lives, together.

**Olympus, a leading medical technology company, has focused on making people’s lives better for over 100 years.**

**Our Purpose is to make people’s lives healthier, safer, and more fulfilling.**

**Our Core Values are reflected in all we do**: _Integrity - Empathy - Agility - Unity - Long-Term View_

We deliver on our purpose and our core values by staying **True to Life.**

The receptionist will professionally and efficiently assist customers both over the phone and in person ensuring they are directed to the proper personnel and questions are addressed. They will ensure front desk and door access is managed at all times.

**Job Duties**:

- Receptionist is the first face clients see and must maintain a professional appearance which is appropriate for a business environment
- Ensure Reception area is always neat tidy and presentable to all incoming guests and customers.
- Ensures all incoming calls are answered in a quick professional and timely manner.
- Consistently distribute all calls to appropriate individuals and departments.
- Page employees as required and transfer callers to voice mail system.
- Ensure that switchboard back up is properly trained.
- Greet visitors courteously determine their needs and direct them to the proper person.
- Ensure visitor security procedures are followed.
- Sign in and log all visitors and issue visitor contractor badge.
- Collect when they exit the building.
- Ordering of taxis and airport limousines for client’s guests and out of town employees.
- Ordering lunch as requested by Manager fellow Admin Assistants or Human Resources Manager.
- Assists Accounts Receivable with the daily folding of invoices and mailing of those invoices to Olympus customers.
- Assists Human Resources with the sending of gift baskets and flowers or donations in lieu.
- Provides assistance to Marketing Admin with various mass customer mailers as required.
- Provides assistance to Clinical Support Admin with administrative tasks related to Certification Courses as required.
- Monitors invoices to ensure that billing charges are appropriate and that all required information is present so that payment may be processed.
- Perform other duties as assigned.

**Job Requirements**:
**REQUIRED QUALIFICATIONS**:

- High school diploma required.
- Minimum of 2 years of experience in a receptionist and/or administrative assistant or customer service position.

**PREFERRED QUALIFICATIONS**:

- Ability to interact with visitors’ customers professionally and effectively in person and on the telephone.
- Ability to prioritize and handle multiple tasks from both internal and external customers.
- Well-developed problem-solving skills.
- Excellent oral and written communication skills.
- Demonstrated strength in professional business writing.
- Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.

**Why join Olympus?**

**_
Here, people matter—our health, our happiness, and our lives._**
- Competitive salaries and annual bonus program
- Comprehensive medical benefits and pension plan
- Tuition reimbursement
- Free virtual live and on-demand wellness classes
- Work-life balance supportive culture with hybrid and remote roles
- Parental Leave and Adoption Assistance
- Diversity & Inclusion Programs including Colleague Affinity Networks

**About us**:
Our Medical business uses innovative capabilities in medical technology, therapeutic intervention, and precision manufacturing to help healthcare professionals deliver diagnostic, therapeutic, and mínimally invasive procedures to improve clinical outcomes, reduce costs, and enhance the quality of life for patients and their safety.

**Olympus is dedicated to building a diverse, inclusive and authentic workplace**

We recognize diversity in people, views and lifestyle choices and emphasize the importance of inclusion and mutual respect. We strive to continue to foster empathy and unity in the workplace so that our employees can fully contribute and thrive.

**_
Let’s realize your potential, together._**

Olympus requires all new hires to be “fully vaccinated” against COVID-19, as defined by Health Canada or other provincial jurisdictions, on or before their first day of work.

Olympus embraces diversity and inclusion. As an Equal Opportunity Employer, our policies as well as our values prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, provincial or local protected classification. EOE Minorities/Females/Veterans/Disabled

Posting Notes: || Canada (CA) || Ontario (CA-ON) || Richmond Hill ||