Executive Assistant

2 weeks ago

Comox Valley C Puntledge Black Creek, Canada VI Labour Services Full time

Immediate Temp Full Time-Replacement that can turn into Permanent with Benefits. Expected 3-6 months+

We are seeking a highly organized and professional Executive Assistant to support our Chief Administrative Officer (CAO) in ensuring the smooth operation of our executive office.

Job Summary:
Key Responsibilities:

- Manage executive administration functions, establishing efficient systems and processes to support the CAO.
- Coordinate communications and information flow between the CAO, board of directors, and external stakeholders.
- Research and prepare briefing notes, reports, and correspondence for the CAO and board.
- Organize and schedule meetings, prepare agendas, take minutes, and follow up on action items.
- Provide executive secretarial services, including calendar management, travel arrangements, and preparing presentations.
- Support the human resources department with recruitment, file maintenance, and website updates.
- Maintain confidential filing systems and handle sensitive assignments with discretion.
- Foster productive relationships with internal and external stakeholders to support organizational objectives.
- Provide mentorship to administrative staff and perform legislative services duties as required.

Qualifications:

- Diploma in business or public administration (or equivalent).
- Minimum of 2 years’ experience in executive office administration, preferably in local government or a similar environment.
- Certificate in local government administration (preferred).
- Emergency management training (preferred).
- Advanced proficiency in Microsoft Office and other relevant software.
- Exceptional organizational, communication, and interpersonal skills.
- Ability to handle confidential matters with diplomacy, tact, and sound judgment.
- Strong research, analytical, and problem-solving abilities.
- Knowledge of regional district operations and administrative processes is an asset.

How to Apply:
Please submit your resume through Indeed or on our website:
You can also call 1-866-779-9946 or text 1.250.466.5664 if you have the qualifications and want a quicker expediated interview / vetting process.

Pay: $28.00-$40.00 per hour

Expected hours: 35 per week

Additional pay:

- Bonus pay

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift
- No weekends

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

Application deadline: 2025-04-30
Expected start date: 2025-04-23

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