executive assistant

6 days ago

Whitehorse YT YA C, Canada City of Whitehorse Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 37.5 hours per week
  • Education: College/CEGEP
  • Experience: 5 years or more
  • Business/commerce, general
  • Office management and supervision
  • or equivalent experience
  • Work setting
  • Willing to relocate
  • Public corporation
  • Tasks
  • Compile data to prepare documents
  • Establish and co-ordinate administrative policies and procedures
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Arrange travel, related itineraries and make reservations
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Manage events
  • Administrative and office activities
  • Type and proofread correspondence, forms and other documents
  • Project management
  • Process claims transactions
  • Carry out administrative and clerical activities (record keeping, scheduling etc.)
  • Follow emergency and safety procedures
  • Process money, cheques and credit/debit card payments
  • Record and prepare minutes of meetings, seminars and conferences
  • Draft legal correspondence
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Travel bookings
  • Business travel
  • Area of work experience
  • Correspondence
  • Business administration/management
  • Reports and records
  • Project planning
  • Work conditions and physical capabilities
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Personal suitability
  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Hardworking
  • Quick learner
  • Proactive
  • Screening questions
  • Are you authorized to work in Canada?
  • Are you willing to relocate for this position?
  • Do you have experience working in this field?
  • Do you have the required certifications listed in the job posting?
  • Do you live near the job location?
  • Do you meet the language requirements listed in the job posting?
  • Employment terms options
  • Flexible hours
  • Employment terms options
  • Day
  • Overtime available
  • Health benefits
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Financial benefits
  • As per collective agreement
  • Long term benefits
  • Maternity and parental benefits
  • Other benefits
  • Other benefits
  • Paid time off (volunteering or personal days)
  • Parking available
  • Variable or compressed work week
  • Wellness program

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