Accounting Administrator

1 week ago

Ottawa, Canada F Trottier Construction ltd Full time

**The Accounting Administrator will work closely with the Controller to manage our company’s accounts payable by reviewing and reconciling accounts, entering invoices, processing payments to external partners and maintaining updated records of invoices and receipts. To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping**

**Specific Tasks and Responsibilities**
- Process and reconcile all A/P transactions, including invoices, payments, and credits.
- Code and enter all construction project invoices in the accounting software.
- Create new vendor accounts with all the information needed (Name, Address, HST #, code...etc.).
- Match invoices to supporting documentation (contracts, subcontracts, purchase orders, packing slips, etc.)
- Distribute invoices to appropriate project stakeholders for approval.
- Resolve all discrepancies that may occur during the verification process by maintaining contacts with suppliers, subcontractors and internal contacts.
- Investigate issues and liaise with external suppliers, subcontractors and internal departments as required to resolve issues
- Respond to all vendor accounting enquiries and provide guidance regarding the invoicing process.
- Produce Visa reports and tag expenses to appropriate jobs.
- Maintain Job Cost Excel Sheets & reconcile them with Sage 50 Job report.
- Keep Track of all Vehicle expenses & maintain the Vehicle Binder up to date.
- Produce the Payable report for FTC Ontario & FTC Qc. In order to prepare for the Check Run.
- Prepare the checks to be mailed and tag the payments in the correspondent Job Cost Excel sheet.
- Perform all filing: AP invoices, AR invoices, AP payments, AR payments,etc.
- Retrieve documentation as required by internal and external staff.
- Request from sub-trades and suppliers’ documents required for release of payment and verify the validity of documents.
- Save the Subcontractors' documents in their appropriate folders and drives
- Verify employee timesheet calculations and tag the labour hours to the corresponding jobs.
- Validate the Subtractors Revenue Quebec Certificate online.
- Establish and enforce proper accounting methods, policies and principles, and make recommendations for process improvements
- Prepare file folders, labels, photocopies, envelopes, binding and mailing as required.
- Act as backup for reception by answering the telephone when required.
- Perform other duties as required

**Position Requirements**
- 1 Year of experience as an Accounts Administrator or similar role
- Completion of a post-secondary diploma or certificate in accounting or equivalent
- Fully Bilingual (French/English verbal and written)
- Excellent oral and written communication skills
- Ability to learn new systems quickly and effectively
- Hands-on experience with accounting software
- Excellent knowledge of Microsoft Office (Excel, Outlook, Word)
- Strong organizational skills along with ability to communicate effectively
- Ability to multi-task while maintaining a high level of attention to detail

**Job Types**: Full-time, Permanent

**Salary**: $41,565.00-$43,264.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

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