Receptionist/administrative Assistant

3 days ago

Edmonton, Canada Casawise Property Management Full time

**About Us**:
At Casawise, we are dedicated to delivering exceptional property management services and fostering a positive environment for both our clients and team members. We are currently seeking a proactive and detail-oriented Receptionist / Administrative Assistant to join our dynamic team.

**Position Overview**:
As a Receptionist / Administrative Assistant at Casawise, you will play a crucial role in ensuring smooth day-to-day operations. Your responsibilities will include managing client interactions, handling administrative tasks, and supporting various aspects of our property management services. If you are a motivated individual with strong organizational skills and a customer-focused attitude, we would love to hear from you.

**Key Responsibilities**:
**Client Interaction**:

- Greet clients warmly and professionally, creating a positive first impression.
- Process, log, and distribute incoming and outgoing mail efficiently.

**Office Supplies and Utilities**:

- Oversee office supply inventory, order necessary items, and manage stock levels.
- Set up and process utilities for properties, including logging account information and confirming accounts for move-outs.

**Database and Document Management**:

- Update and maintain owner and tenant information in Buildium.
- Update Security Deposit statements for keys and utilities as needed for move-outs.

**Communication and Notices**:

- Forward all condominium and general notices to tenants and owners promptly.

**Administrative Support**:

- Complete assigned portions of the Termination Checklist.
- Send and receive keys and packages via courier.
- Respond to general tenant complaints and inquiries with professionalism.
- Perform weekly filing and ensure the organization of files and documents.

**Office Environment**:

- Ensure that the reception area, kitchen, board room, and meeting rooms are kept tidy and presentable.

**Payments and Meetings**:

- Process in-person rent payments efficiently.
- Attend weekly Casawise meetings and contribute to team discussions.

**Team Support**:
**Qualifications**:

- Proven experience as a receptionist, administrative assistant, or similar role.
- Excellent communication skills, both written and verbal.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
- Experience with property management software such as Buildium is a plus.
- Ability to handle multiple tasks simultaneously and work in a fast-paced environment.
- Professional demeanor and a customer-oriented approach.

**Benefits**:

- Competitive salary
- Comprehensive benefits package
- Positive work environment and team-oriented culture
- Opportunities for professional growth and development

**How to Apply**:
We look forward to hearing from you

Pay: $18.00-$20.00 per hour

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-09-20

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