Order Administrator
2 weeks ago
Looking for a permanent part time position?
This is a remote position, but you must live in Metro Vancouver.
**Job Description**:
Key Responsibilities:
- Order Processing: Receive and review incoming orders, verify accuracy, and process them in a timely manner using our internal systems.
- Order Tracking: Monitor order status and proactively communicate with relevant stakeholders to ensure orders are processed and shipped according to schedule.
- Inventory Management: Coordinate with the inventory team to ensure sufficient stock levels to fulfill orders, and update inventory records as necessary.
- Customer Communication: Serve as a primary point of contact for customers regarding order inquiries, updates, and issue resolution. Provide exceptional customer service at all times.
- Documentation: Maintain accurate and up-to-date records of all orders, including order details, shipping information, and payment status.
- Billing and Invoicing: Generate invoices, process payments, and reconcile discrepancies as needed.
- Shipping/scheduling Coordination: Coordinate with logistics partners to arrange for timely shipment of orders, ensuring compliance with shipping regulations and customer requirements. Work with Scheduling team to ensure resources are arranged on specific dates.
- Quality Assurance: Perform quality checks on orders before shipment to ensure accuracy and completeness.
- Process Improvement: Identify opportunities for process improvement and efficiency gains within the order administration function, and collaborate with cross-functional teams to implement solutions.
- Reporting: Generate regular reports on order status, processing times, and other relevant metrics to support decision-making and performance evaluation.
Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Proven experience in order administration, customer service, or a related field.
- Proficiency in Microsoft Office Suite and order processing software.
- Experience with a CRM program
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively in a dynamic environment.
- Familiarity with inventory management practices and shipping logistics is a plus.
**Job Types**: Part-time, Permanent
**Salary**: $20.00-$25.00 per hour
Expected hours: 20 - 30 per week
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- Data entry: 1 year (preferred)
- CRM software: 2 years (preferred)
Ability to Commute:
- Coquitlam, BC (required)
Work Location: In person
-
Service Administrator
2 weeks ago
Coquitlam, Canada Reotech Construction Full timeReotech Construction has been in business since 1989 specializing in commercial interior construction. With projects spread across Metro Vancouver every project is different, offering a whole range of ventures and endeavours for you to be involved in. We believe in the importance of being part of a team you can rely on which is why we build together,...
-
Parts Operations Administrator
5 days ago
Coquitlam, Canada Leavitt Machinery Full time**Leavitt Machinery** is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer...
-
Office Administrator/bookkeeper
1 week ago
Coquitlam, Canada Imperial Valve Ltd. Full time**Job Overview** We are currently seeking a meticulous and organized **Office Administrator/bookkeeper** to join our team and manage a variety of administrative and bookkeeping tasks. It is a temporary full-time position for maternity leave coverage but may lead to permanent position. This position requires strong organizational skills, effective...
-
Administrative Assistant
6 days ago
Coquitlam, Canada Emterra Group Full timeAs part of our exciting, continued growth, Emterra has been awarded the contract to support Metro Vancouver’s Recycling and Waste Centers located in Surrey, Coquitlam and North Vancouver. This position will play a key role in these new operations. If you are an experienced, energetic and customer-focused administrative professional, interested in joining...
-
Operations Administrator
2 weeks ago
Coquitlam, Canada Leavitt Machinery Canada Inc. Full time**The Opportunity** We are currently looking for an Operations Administrator to add to our team! The main responsibility of this position is to support the branch through regular data entry, billing, filing, and supporting various departments. Other duties of this position include, but are not limited to, the following: - Data entry and use of Microsoft...
-
Administrative Assistant
1 week ago
Coquitlam, Canada Highangle Electrical Full time**Responsibilities**: Answering and directing phone calls Managing incoming and outgoing mail Maintaining and organizing files and records Scheduling appointments and meetings Assisting with travel arrangements Ordering office supplies and equipment Coordinating office events and meetings Performing other administrative duties as...
-
Administrative Assistant
5 days ago
Coquitlam, Canada Noramco Full timeAdministrative Clerk Status: Regular, Full time **Location**: Coquitlam, British Columbia **Job Description**: Reporting To: Administrative Supervisor Key Accountabilities - Billing management: Invoicing all outgoing shipments and pickups - Credit management: including Empty reel returns, Material and or miscellaneous credits. - Reception: Answers all...
-
Administrative Assistant
1 week ago
Coquitlam, Canada Vancouver Career College Full time**About Us** Vancouver Career College (VaCC) is a leading private institution in British Columbia, known for its practical, hands-on learning approach, VaCC ensures students gain the skills needed for today's job market. The college's experienced instructors bring real-world expertise to the classroom, enhancing the learning experience. VaCC provides robust...
-
Clinic Administrator
2 weeks ago
Coquitlam, Canada 901 Wellness Clinic Full timeHere at **901 Wellness Clinic**, we strive for excellence in all aspects of medical care and aim to provide consistent high quality health care to our high volume of patients. We are actively looking for a **Clinic Administrator **who is willing to work as a team, brings positive energy to the clinic and the patients, well-adapts to a new environment, and...
-
Branch Administrator
1 week ago
Coquitlam, Canada Leavitt Machinery Full time**Leavitt Machinery** is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer...