Payroll Specialist

**Payroll Specialist - Appendix D/Temporary Assignment (July 2025 - December 2027)** Status**: Appendix D/Temporary Assignment (July 2025 - December 2027)

**Hours**: Monday to Friday; 35 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: Payband I (Starting Rate:$39.34)

**Posting Date**: July 11th, 2025

**Closing Date**: July 17th, 2025 at 7:00pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

The incumbent oversees, coordinates and leads the Payroll Officers in the reconciliation, submission and reporting of payroll year end items such as, College-wide RCA pension reconciliations, submission of annual DCT pension reporting, quarterly reconciling EHT and annual T4 Reconciliation across all payrolls, and other year end government reporting remittances.

This position is also responsible for the oversees the administration and processing of College payrolls and related services, including ad hoc reporting, customer service, month-end reporting, year-end reporting, and recordkeeping.

This position acts as a team lead to other payroll staff, and provides functional guidance and payroll systems support to full-time support employees and assists the Manager, Payroll Services to ensure department goals are met.

**What you’ll be doing**:
**Team Lead/Coordinating**
- Advise, interpret and provide direction to staff on federal/provincial laws and regulations, as well as College policies and procedures involving payroll.
- Develop payroll year end schedule for Payroll Officer and follow up on any outstanding items (year-end accruals).
- Collect and review all monthly account reconciliations prepared by Payroll Officers and prepare package to be submitted to Payroll Supervisor. Reconciles all assigned payroll and benefit related accounts to the general ledger.
- Manage year-end reconciliation of annual year-end EHT and T4 reconciliation.
- Coordinate all Banner Testing; ensuring it is completed on time, collects test scripts from Payroll Officers, and submits issues/tickets as required.
- Coordinate the submission of annual Y-Run data for PA submissions in Dayforce and the production of T4 (coordination of timing for 5 payroll submissions).
- Monitor and track CRA quarterly loan interest rates and communicates changes to the team for updating.
- Manage salary and compensation updates, or deduction changes when uploaded directly to Dayforce.
- Monitor and approve all incoming SAFs, and distribute to team for processing.
- Monitor and action all incoming salary transfer requests.
- Participate in recruitment and lead training of new Payroll Officers.
- Support Payroll Supervisor in various projects, including preparation of documents and reports, assisting in Fringe Benefit Analysis, and follow-up on timelines and deliverables.
- Model a continuous improvement culture amongst the team, identifying and bringing forward process opportunities and gaps. Participate in implementing new initiatives and projects.
- Prepare & review payroll schedules and determine the input dates and delivery dates.
- Participate in cross-functional projects/committees.

**Payroll Accounting**
- Extract and manipulate labour cost reports from Dayforce and prepare monthly journals that are uploaded to FAST finance for all five College payrolls.
- Reconcile and prepare balances and/or post all month-end/year-end payroll journal entries and ensures payroll transactions are recorded properly in FAST (payroll totals, expense claims, accruals, etc.).
- Prepare salaries and benefit adjustment entries to ensure accurate salary and fringe benefit cost distributions for the college.
- Review and post into FAST all miscellaneous salary and benefits transfers requested by Financial Planning, other departments or misc.
- Review, analyze and resolve any posting related problems including red lines and credit entries.
- Liaise with external auditors and provide supporting documentation and respond to audit queries.
- Reconcile, prepare and review over 20+ payroll and benefit related balance sheet account reconciliations monthly and initiate any correcting journal entries as required.
- Reconcile, prepare and process all payroll salary accruals at year including, special accruals (severance, maternity leave), payroll salary accruals, Continuing Education accruals, Part-Time Accruals.

**Payroll Administration & Processing**
- Responsible for full-cycle payroll processing of the semi-monthly FT administrative employee payroll (approximately 225 employees).
- Balance and audit payroll semi-monthly to ensure gross pay, pre-tax deductions and taxes are correct and compliant with regulating bodies, federal and provincial legislation, including Canada Revenue Agency (CRA) and CAAT p