Procurement Administrator

4 days ago

Burlington, Canada Alberici Constructors, LTD Canada Full time

The role of the Procurement Administrator encompasses a range of routine and intricate purchasing duties of a confidential nature, necessitating a comprehensive understanding of company policies, procedures, and protocols. This role mandates both independent and collaborative work, showcasing excellent time management abilities and skillful task prioritization within a team framework.

This position will be **project site** based on a project within the **Greater Toronto Area.**

**Essential Duties and Responsibilities** include the following, however, other duties may be assigned. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

**Administrative Tasks**
- Prepares documentation from the direction of the Procurement Manager or from approved Site Managers, i.e. general/confidential correspondence, presentations, RFQ’s, Purchase Order Text, spreadsheets, expense reports, etc.
- Administers contracts encompassing change orders, invoice payment process, progress meetings and specified contract deliverables up to close out.
- Updates, maintains and ensures accurate evaluation of vendor’s listed on the approved vendors list (AVL) in accordance with the Quality Management System (QMS).
- Assists in the project team and maintenance of paper and electronic file systems, including files that require the utmost confidentiality.
- Organizes electronic documents and files, including archiving or purging.
- Develops/tracks Purchasing data, statistics and functionality of processes as required.
- Schedules appointments and coordinates internal and external meetings.
- Prepares documentation from the direction of the Procurement Manager or Site Manager including preparation of various monthly reports. Include statistical information when required.
- Expedites Subcontracts by preparing, logging, distribution, filing.
- Maintains regular communication with project team to support PO tracking through to delivery.

**Purchasing**
- Ensures all documentation is properly authorized and verified for hiring subcontractors for labour, material and equipment work, Contract Employees or Service Consultants.
- Enhances the efficiency of procurement workflows by effectively executing established procedures.
- Expedites material, services, and equipment.
- Provides guidance and suggest subcontractors and suppliers based on optimal value for the project.
- Consistently tracks insurance status, ensuring the acquisition of up-to-date and valid documents.

**Education, Experience and Skills**

Completion of a Bachelor’s degree/Diploma in Supply Chain Management, Construction Management, Engineering or a related field; equivalent practical experience will be taken into account. A minimum of 1 to 3 years of relevant experience in the construction sector; or a comparable blend of education and practical exposure. A comprehension of procurement and subcontract management is essential. Familiarity with SAP is advantageous. Proficiency in Microsoft Office, specifically Excel and Word, is necessary.

**Certificates, Licenses, Registrations**

None required

***Alberici is an equal opportunity employer. Accommodations for applicants will be made upon request throughout the recruitment process**

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