Office Administrator

7 days ago

Ottawa, Canada Smith Prosthetic Services Full time

Smith Prosthetic Services has been providing prosthetic care in the Ottawa and surrounding area for 30 years. At our practice, we strive to build long-term relationships with our clients through providing quality prosthetic care and creative prosthetic designs.

We are looking for an Office Administrator who will enjoy being a part of the rewarding, lifelong connections we make with clients and families.

**Primary responsibilities will include**:

- Prepare estimates and invoices (data is provided by the Certified Prosthetists)
- Follow up with funding agencies for approvals/payments
- Manage office-related client interactions
- Understand the different types of funding available for different client situations in order to guide clients through the process
- Complete Ontario Ministry of Health and Insurance forms
- Electronic data entry and management of estimates/invoices for various funding agencies
- Respond to requests from clients, funding agencies, etc.

**Requirements**:

- Office/medical office administrative work experience
- Excellent interpersonal/customer service skills
- Strong organizational skills with the ability to prioritize and multitask
- Excellent communication skills (verbal/written) in English
- Strict attention to detail when completing all forms
- Respect strict confidentiality policies

Smith Prosthetic Services offers a competitive salary with a group health and dental benefit plan. In-person work is required, and the work schedule is Monday - Friday. The role is permanent and between 5.5 or 6 hours per day. The start/end time are flexible (between the hours of 9:00-4:30). The salary range is between $28.00-32.00 per hour, depending on experience.

**Additional Benefits**
- Free on-site parking
- To allow for family time, the office is closed between December 25 and January 1st (this is a paid period of time)
- Three weeks vacation (in addition to the closure during the holiday period)
- Supportive and rewarding office culture

**Job Type**: Permanent

**Salary**: $28.00-$32.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- No weekends

COVID-19 considerations:
We request all employees are up-to date with vaccinations against COVID-19.

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

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