Procurement Officer

About the company

Anova Fertility & Reproductive Health is the premier fertility health centre in Canada exclusively focused on reproductive medicine and women's health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best-in-class, inclusive, humanized fertility and reproductive care. Anova Fertility is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurse, and other specialized healthcare professionals. Our high-functioning team provides exceptional patient care through advanced fertility treatments and personalized treatment plans.

About the role

The Procurement Officer oversees vendor management, procurement approvals, purchase order processing, delivery tracking, inventory coordination, and procurement documentation. This role works closely with the Finance, Clinical, and Lab teams to maintain a reliable and cost-effective supply chain.

Main Duties & Responsibilities

Procurement & Vendor Management

• Review and approve procurement order forms, ensuring requests align with budgets and organizational guidelines.
• Source new vendors, obtain quotations, and negotiate pricing, terms, and delivery conditions.
• Maintain accurate records of procurement decisions, vendor agreements, and approvals.
• Evaluate vendor performance regularly and recommend alternatives when required.
• Support financial planning and forecasting related to supplies and purchasing trends.

Purchasing & Order Processing

• Process and issue purchase orders for medical, lab, pharmacy, and operational supplies.
• Ensure complete and accurate purchasing documentation, including quotes, approvals, receipts, and packing slips.
• Communicate with internal teams to confirm supply requirements and reorder points.
• Track all orders, follow up on pending or delayed deliveries, and resolve discrepancies.
• Keep procurement files organized and audit-ready.

Inventory & Supply Coordination

• Monitor inventory levels and collaborate with clinical and lab teams to prevent shortages or overstocking.
• Record goods received and ensure consistency between inventory logs and purchase order records.
• Assist in implementing or improving inventory tracking processes or systems.

Finance, Compliance & Reporting

• Work with Finance to reconcile invoices and address any pricing, quantity, or delivery variances.
• Ensure procurement activities comply with internal controls, budget policies, and healthcare standards.
• Prepare procurement summaries, cost analyses, and spending reports as needed.

Process Improvement

• Identify opportunities to streamline procurement and purchasing workflows.
• Recommend improvements to enhance efficiency, accuracy, and cost savings.

Qualifications and Requirements

• Bachelor's degree in Business, Supply Chain, Finance, or a related field preferred.
• 2–4 years of experience in procurement, purchasing, or supply chain; healthcare experience is an asset.
• Strong understanding of procurement cycles, budget adherence, vendor management, and inventory coordination.
• Proficiency in Microsoft Office (Excel, Word) and ERP or inventory systems.
• Excellent communication, negotiation, and organizational skills.
• Ability to manage multiple priorities and work independently in a fast-paced clinical environment.

What We Offer:

• You get to co-author the next chapter in Anova's success story
• You will be an integral part of a substantial growth story as a valuable executive leadership team member for the leading fertility clinic in Canada.
• A supportive and collaborative work environment where your contributions are highly valued
• Enjoy a fast-paced, high-energy work environment where no two days are the same
• Competitive compensation package, including bonus structure and access to benefits
• Onsite parking and transit oriented, convenient GTA location
• Paid time off
• Career development opportunities for learning, and development
• Company culture events and team building
• You would work alongside a visionary CEO and CGO and a highly visible company with a professionally led, collaborative environment, and top-tier executive team
• Become part of an award-winning, influential team that improves access to care, are leaders in inclusivity and that give back to community
• Have an opportunity to grow your professional profile
• Work in a stunning, modern office, conveniently located in Yonge & Sheppard surrounded by amenities
• Wellness and Reward Perks
• An exciting and fast-paced work environment that encourages professional growth

Profile

• Detail-oriented and accurate - ensuring precise documentation, order tracking, and inventory management.
• Highly organized - able to manage multiple vendors, requests, and deadlines efficiently.
• Strong communicator - coordinating clearly with internal teams and external suppliers.
• Proactive problem-solver - able to anticipate needs and resolve issues before they impact operations.
• Skilled in vendor relations - including negotiating pricing, terms, and delivery schedules.
• Tech-proficient - comfortable working with Excel, ERP systems, and digital procurement tools.
• Reliable and accountable - consistently meeting deadlines and maintaining integrity in all procurement activities

Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.

In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that while some recruitment platforms may use AI features to assist with initial screening based on job requirements, these tools are only used to help streamline the process. All final candidate evaluations and selection decisions are made by our recruitment and hiring team.

Position Status:

This position is a new role.

Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.

Job Types: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

Application question(s):

• What is your earliest available start date?
• This is an on-site position. Are you able to work in person at the office five days a week?
• What are your salary expectations for this position?

Work Location: In person