Onboarding and Security Coordinator

Onboarding and Security Coordinator

For Those Who Seek To Redefine

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

At Bird, we are focused on building a culture that brings together ideal team players who facilitate possibility every day. We are looking for those who have the courage and confidence to be humble; the self-motivated, ambitious professionals who are hungry; and those who never lose sight of their intuition, emotional intelligence, or the unequivocal impact of being people smart.

**Responsibilities**:
Onboarding- Engage with the Talent Acquisition team to support the onboarding process- Assist new hires to ensure a positive onboarding experience- Ensure new hires has the necessary security clearance- Assist applicants in using the onboarding systems for training, new hire paperwork and online orientations- Contact new hires to gather required onboarding information- Conduct verification of required certification(s)- Communicate new hire details to Payroll, HSE, Project Manager and/or Site Supervisor- Collect paperwork and signatures from new hires (void check, benefits, RRSP, drivers abstract, policies) and update system where required- Verify and validate safety tickets- Inform new hires of required onboarding tasks needed before reporting to site/work and direct them accordingly- Support new hire with flight/transportation, hotel/lodging information/corporate travel policy, addresses, maps/directions for initial project assignments and transfers- Book required site orientations- Request Drivers abstract(s) from registry and seek necessary approvals based on results- Provide an exceptional employee experience by fielding employee and manager questions in a timely manner and within defined guidelines- Identify and resolve issues with HRIS data and integration projects to better support continuous improvement and a positive employee experience- Issue letters of hours and employment, when required

Safety, Drug and Alcohol-
- Deliver company and/or safety orientation LMS training.- Send completed safety documentation or certification to Safety department.- Monitor and advise the HSE department of any missing site-specific required safety training.- Contact new hire to communicate D&A results and provide next steps as per process.- Forward or upload safety tickets, D&A results to Optic and/or to Safety for validation and tracking.- Manage and monitor safety tickets for all hires and book safety training for current employees at the request of site managers.

What We Are Looking For- Undergraduate degree or diploma in Human Resources, Business or related field- 1-3 years’ experience in an administrative capacity preferably in a construction, industrial maintenance or similar organization- Experience working in a high pace, high volume onboarding environment for skilled trades and labour positions an asset- Experience working within Workday and SAP is an asset- Previous experience working in an Learning Management Systems, ERP and/or HSE software platforms an asset- Ability to operate within an environment where change happens frequently- Ability to forge, grow and maintain positive relationships with multiple groups- Strong written and oral communication skills, thoughtful, proactive, creative and pragmatic- Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment- Ability to work within tight deadlines and prioritization of work to achieve them- Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail- Strong customer service orientation

What We Believe In

Safety

Safety is a moral obligation. Our goal is zero harm.

People

Bird invests in its emplo