Office Assistant

Responsibilities:

- Answer phones and direct calls to appropriate personnel
- Greet visitors and direct them to the appropriate department
- Order entry and clerical work
- Proofread documents for accuracy
- Transcribe notes from meetings
- Act as a personal assistant to management as needed
- Coordinate projects with various

departmentsExperience:

- office assistant experience preferred
- Knowledge of QuickBooks is a plus
- This is a full-time position. If you are a self-starter who is comfortable working in a fast-paced environment, we encourage you to apply.
- Greet clients as soon as they arrive and connect them with the appropriate party
- Answer the phone promptly and direct calls to the correct offices
- Create and manage both digital and hardcopy filing systems for all partners
- Complete procedures when Guests arrive and leave
- Prepare bills and take payments
- Take and pass on messages to Guests
- Deal with special requests from Guests
- Answer questions about what the business offers and the surrounding area
- Deal with complaints or problems
- Answer telephone calls and take messages or forward calls
- Schedule and confirm appointments and maintain event calendars
- Check visitors in and direct or escort them to specific destinations
- Inform other employees of visitors' arrivals or cancellations
- Enter customer data and send correspondence
- Copy, file and maintain paper or electronic documents and records
- Handle incoming and outgoing mail
- Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
- Interacts with clients, visitors, and vendors
- Sorts and distributes incoming mail
- Arranges meetings by reserving rooms and managing refreshments
- Types of correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Edits documents for accuracy
- Maintains accurate records and enters data
- Assists with organizing events when necessary
- Conducts research and compiles data
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with directors when necessary
- Assists in setting up new client accounts
- Maintains financial database records
- Covers reception upon occasion
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders
- Engages in educational opportunities as needed
- Performs additional duties when required, including drafting brochures and organizing the filing system

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**Receptionist's top skills & proficiencies**:
**Highly Efficient in Microsoft office**

**Multitasking**

**Excellent typing skills**
- Customer Service
- Overachieving Attitude
- Work Ethic
- Verbal and Written Communication
- Friendly
- Professional
- Adaptable
- Patience
- Problem Solving Skills
- Accuracy and Attention to Detail
- Integrity
- Interpersonal Skills
- Telephone Skills
- Microsoft Office Skills
- Listening
- Professionalism
- Customer Focus
- Organization
- Handle Pressure
- Supply Management

**Salary**: $16.55-$18.00 per hour

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Brampton, ON L6T 5H9 (required)

Ability to Relocate:

- Brampton, ON L6T 5H9: Relocate before starting work (required)

Work Location: In person