Event Coordinator

For decades The International Centre has been a leading event and conference facility renowned for its exceptional service and state-of-the-art amenities. As a hub for Canada's largest and most popular events, we pride ourselves on creating memorable experiences for our clients and attendees. With our versatile event spaces, advanced technology, and dedicated staff, we strive to deliver excellence in every aspect of event management. Join our dynamic team and be part of an organization that values innovation, professionalism, and a passion for delivering exceptional events.

**Position Title**: Events Coordinator

**Department**: Events Management

**Reports To**: Director of Events Management

**Job Summary**

The Events Coordinator is responsible for providing administrative support to the Events Management department. They will respond to inquiries promptly and efficiently, as well as manage internal and small-scale events.

**Duties and Responsibilities**
- Provide administrative support to the Events Management Department, including arranging meetings, producing agendas/reports, taking meeting minutes, updating and maintaining departmental information, and managing office supplies and internal mail.
- Assist Events Managers and Operations staff with event coordination.
- Program electronic signage (i.e. Hall Entrances, Airport Road, Conference Centre, Lot Directory) for Events Management.
- Oversee the insurance collection and approval process for all events.
- Assist in site inspections with clients, exhibitors, and service providers when necessary.
- Provide weekly advisement to ATM suppliers regarding upcoming events, highlighting high traffic events
- Manage internal and small-scale events (as assigned) including exhibitor orders.
- Administer event sampling forms including receiving, approving, and communicating directly with exhibitors.
- Maintain and build relationships with internal and external clients and service providers on event-related matters.
- Oversee the reception area of Event Management Office.
- Maintain accounts and contact information in the software program (EBMS) as needed.
- Provide support to other departments and staff as approved by the Director of Events Management and undertake other duties and special projects as assigned.

**Working Conditions**
- This is a full-time office-based position requiring presence for 5 days a week.
- Occasional evenings and weekends may be required.

**Job Specifications and Qualifications**
- Minimum of (2) two years’ experience in an administrative role
- Experience in event coordination at a venue is highly desirable
- High attention to detail and accuracy.
- Proficiency in Microsoft Word, Excel, Outlook, and basic PowerPoint skills
- Strong organizational, project management, multi-tasking, and time-management skills with the ability to handle multiple projects while meeting strict deadlines.
- Excellent interpersonal and communication skills (written and oral) with a professional demeanor and the ability to connect with a diverse range of stakeholders.
- Experience with event-based software an asset (i.e. EBMS, Delphi).

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed

Work Location: In person