Administrative Assistant

The Opportunity:
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager you will be responsible for providing clerical and administrative support for an assigned project team.

Why choose WSP?
- We value and are committed to upholding a culture of inclusion and belonging
- Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

WeAreWSP

What you can expect to do here:

- Provide proactive, high-level administrative support to the team, ensuring smooth day-to-day operations
- Draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
- Monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
- Support project tracking by monitoring timelines, deliverables, and dependencies, ensuring alignment.
- Assist in compiling project status reports, tracking approvals, and maintaining documentation for audits and stakeholder reviews.
- Organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
- Guide staff on office procedures, policies, and administrative standards, train new support team members, and supervise temporary workers.
- Manage payroll and mileage submissions with accuracy and attention to detail.
- Oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
- Build and maintain positive relationships with key stakeholders to support effective collaboration.
- Handle sensitive information with the utmost confidentiality and discretion.
- Contribute to team success by taking on additional responsibilities and supporting evolving priorities as needed.

What you’ll bring to WSP:

- Post-secondary education in Office or Business Administration, or equivalent experience.
- Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
- Strong grasp of business administration and modern office practices.
- Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
- Experience developing and maintaining SharePoint sites.
- Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.

**WSP**is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.