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Executive Assistant, Chief Financial Officer

4 weeks ago

Vancouver, Canada Legal Aid BC Full time

**Who We Are**

Legal Aid BC (LABC) is a non-profit organization, created by the Legal Services Society Act in 1979, to provide legal information, advice, and representation services to some of BC’s most vulnerable and marginalized citizens; those who do not have the financial, educational, social or health resources to effectively access the justice system when their families, freedom, or safety are at risk. Our vision is client-focused legal aid that ensures access to justice for all, with a mission to provide legal aid services that people need, and to promote better access to justice.

At LABC, we know that our continued ability to help the people who need us is due to the hardworking individuals who make up our team, dedicated to making a difference in the lives of people in need. We foster a positive culture of open communication for our team to thrive within, underpinned by our values of service, diversity, integrity, accountability, and leadership.
- Legal Aid BC is committed to making equity, diversity, and inclusion part of everything we do. We need people from all backgrounds and experiences to help build the future of legal aid. We care deeply about the culture we are creating and are seeking staff that are not only strong in their own aptitudes but care deeply about supporting the people we serve and each other. If this sounds like you, please apply_

**The Opportunity**

Reporting to the Chief Financial Officer, this position provides confidential administrative services and support, and liaises with executives, managers and support staff on behalf of the CFO. The Executive Assistant maintains and updates records and filing systems; establishes work priorities and responds to urgent requests; and ensures that office systems and methods are consistent with established Society administrative systems and standards. The Executive Assistant also acts for or provides support to the Executive Office Coordinator and other Executive Assistants as required.

Key accountabilities include, but aren't limited to:

- Provides all administrative support requirements to the Chief Financial Officer, including typing correspondence and reports; processing mail; ordering office supplies and maintaining petty cash.
- Prepares confidential and sensitive correspondence and administrative support for the CFO.
- Provides administrative support for the Finance Committee of the Board. Prepares agenda, minutes, memos, reports and other supporting material in advance of meetings.
- Processes correspondence on employee relations matters such as discipline and/or employee performance reviews.
- Participates on hiring panels; and assists the CFO in hiring casual staff; plans and coordinates Finance Department performance reviews.

**More About You**

High school graduation supplemented by commercial or business school training, and a minimum of five years’ sound administrative assistance experience at a senior level, or an equivalent combination of training and experience
- All LABC employees are required to provide proof of full COVID-19 vaccination as a condition of hire and ongoing employment._

**We Offer**

A competitive annual salary, as well as a comprehensive benefits package (based on your employment status and affiliation) including:

- Four weeks paid vacation to start that grows the longer you are with LABC
- An excellent employee benefits package, where premiums are 100% paid by LABC
- A generous pension plan
- Support for training and development
- An Employee and Family Assistance program
- The opportunity to participate in various Employee programs (Employee Wellness, etc.)
- A healthy work/life balance
- Generous leave provisions (sick time, special leaves)
- 13 paid statutory holidays
- An opportunity for a flexible hybrid work arrangement for some positions (LABC reserves the right to change this policy at any time)
- We would like to thank all external applicants for their interest but regret that only those shortlisted will be contacted._

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- Paid time off
- VRSP
- Wellness program