Admin. Assistant

**Job Description**:
**Admin. Assistant / Project Administrator (Construction)**

Maple Reinders is pleased to announce that it has been awarded the contract for the construction of the Royal BC Museum Collections and Research Building in Colwood, (Victoria) BC. The new facility will be an advanced, sustainable, and culturally sensitive building that will serve as a community and learning hub for the region. Once complete, the new facility will house the Royal BC Museum's collections, research departments, learning spaces and the BC Archives. Mass timber construction will be used extensively and the building will meet CleanBC energy efficiency standards, and be LEED Gold Certified

We continue to grow without sacrificing our quality and integrity, and are dedicate to building great things - solid teams, amazing projects, and lasting relationships. As we continue to win new work in all areas of the company we are looking for great people like you join our team

The Project Administrator assumes a wide range of responsibilities including, but not limited to:

- ** Understand and anticipate priorities and needs of the Project Management Team and provide effective and timely confidential support.**:

- ** Schedule meetings and assist in calendar management.**:

- ** Manage the calendar and identification of key correspondence.**:

- ** Organize management meetings including event logistics, catering, travel, and meeting materials.**:

- ** Prepare and circulate memos, letters and reports.**:

- ** Support Publications Department for Civil-related pursuits and initiatives, including assisting with preparation of tender documentation.**:

- ** Assist in the orientation and project onboarding of new personnel.**:

- ** Routine correspondence to Owner, Engineer, Sub-Trades and Suppliers in co-operation with the Project Manager.**:

- ** Track progress and productivity rates.**:

- ** Compile, develop and submit all project billings to the customer**:

- ** Compile, organize and manage project operations & maintenance (O&M) manuals**:

- ** Maintaining a filing system, taking meeting minutes, process expense reports**:

- ** Assisting with monthly reporting such as Indigenous employee and Apprenticeship reporting**:

- ** Supports the team with other duties as required.**

This role will require an experienced Project Administrator with the following:

- ** Minimum Grade 12 education.**:

- ** Related administrative experience in construction would be an asset**:

- ** Minimum 5 years’ experience in an administrative support role.**:

- ** Civil construction experience would be an asset**:

- ** Experience with Procore or similar software would be an asset**:

- ** Experience with submittals, drawing logs and Accounts Payable**:

- ** Ability to use/learn industry specific software programs.**:

- ** Exceptional communication skills, both verbal and written**:

- **Able to work under pressure and effective at multitasking**:

- **A dedicated team player with excellent interpersonal skill**:

- **Ability to handle multiple projects at the same time with excellent follow-up skills**:

- **Detail oriented, with excellent organizational skills**:

- ** Valid driver’s license.**

**Benefits (Full-Time Salary)**
- Competitive Salaries
- Weekly Pay
- Group Health Insurance Plan (Extended Medical, Dental & Health Care Spending Account)
- Registered Retirement Savings Plan (Employer Matching)
- Regular Performance Reviews & Yearly Salary Review
- Life Insurance and LTD Group Insurance
- Short-Term & Long-Term Disability Coverage
- Discretionary Bonuses & Profit Sharing
- Reward System (Maple Points)
- Discount Programs & Memberships
- Employee Assistance Program
- Growth Opportunities
- On-Site Parking

If you would like to be part of our continued success, please submit your resume and cover letter.
- Thank you for your interest in a career with Maple Reinders. Only those selected for an interview will be contacted._**_
No agency calls please._**

**_
People, Passion, Performance_