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Executive Assistant

2 weeks ago

Edmonton, Canada Finning Canada Full time

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:
We at Finning Canada are looking for an Administrative Assistant who will play a key role in providing a variety of administrative support services to the Executive team.

You possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action accordingly.

We are seeking an organized, responsible, and adaptable Administrative Assistant that will provide key support to our Executives of Finning Canada. If this sounds like a role in line with what you are looking for in your next career opportunity, then we want to hear from you

**Job Description**:

- Job Responsibilities:

- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage executives’ calendars, schedule appointments, and set up meetings.
- Make travel and accommodation arrangements for the executive team.
- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings.
- Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
- Keep important information and documents organized physically and electronically.
- Maintain a high degree of discretion and confidentiality.
- Requirements:
- Minimum 5+ years of experience in a related Administrative Assistant role from a large complex organization-
- Completion of post-secondary course and previous experience in a similar roleSolid keyboarding skills with the attention to detail-
- Ability to work independently, manage multiple tasks and set priorities-
- Capable of understanding and following written procedures-
- Understanding complex travel arrangements meet the Executives’ preferences-
- Strong planning and organizing skills, ability to work under tight timeframes on multiple initiatives, while maintaining accuracy, efficiency, and effectiveness-
- Strong professionalism, ability to maintain confidentiality and communicate effectively with stakeholders at all levels, both inside and outside the organization-
- Demonstrate integrity and trust by keeping commitments and communicating transparently- #Li-Hybrid