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Executive Administrative Assistant
2 weeks ago
**SEIU Healthcare is a union of more than 60,000 members who are frontline healthcare workers in hospitals, long-term care facilities, and homecare agencies in communities throughout Ontario. We advocate with our members by launching progressive member driven programs, adapting best practices, and encouraging new and innovative ideas. We strive to create a society where workers are valued and rewarded for their work. As a result, thriving workers have a greater opportunity to participate and lead in building healthy communities. We provide a strong voice through collective bargaining, labour relations, and political action to ensure frontline workers are heard and respected when decisions about healthcare are being made.**
**We are looking for individuals with a desire to amplify the voice of workers. If you are passionate about labour and social justice, share our values, and want to work toward changing the lives of workers, then a career with SEIU Healthcare is for you**
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The Executive Administrative provides confidential support to the Sector Director(s). They are an extremely important part of our sector teams that we count on to be well organized, personable, discreet, and detail-oriented so we can keep strategic and operational initiatives moving forward in a coordinated way. We are seeking a dynamic, professional and experienced executive assistant with excellent interpersonal and communication skills. The Executive Assistant will be responsible for executive administration such as report preparation, document/filing management, and supporting various projects and initiatives as directed by the director(s).
This position is full-time working at our Head Office in Richmond Hill, Ontario.
**DUTIES AND RESPONSIBILITIES**:
- Provides confidential administrative support to the Sector Director and acts as liaison between them and internal and external stakeholders.
- Provides schedule management for the Sector Director under the pressure of changing priorities and multiple deadlines.
- Coordinates and decides for on-site and off-site meetings and events.
- Preparation of both routine and confidential correspondence ensures accuracy and compliance with all relevant policies, procedures and/or legal requirements.
- Triages and manages correspondence for the Sector Director to determine appropriate courses of action, referral and/or response.
- Ensures clear, timely and effective communication with internal and external stakeholders to maintain and build the professional reputation of the organization.
- Works with the director and other internal stakeholders to create relevant publications for the sector.
- Works in collaboration with the rest of the sector teams to track and prioritize deliverables, provide instructions and support, as well as enforce organizational policies and procedures.
- Processes expense claims for the Sector Director and monitors the same for direct reports to ensure compliance with organizational policies and procedures.
- Gathers, compiles, verifies, and analyzes information with critical attention to detail ensuring all required documentation is timely, available, and accurate.
- Attends planning and management meetings, prepares agendas, takes minutes and follows up on action items.
- Effectively organizes and maintains the filing system to comply with our organizational policies and procedures.
- Attends central bargaining with Sector Director to provide additional administrative support.
- Other duties as assigned.
**EDUCATION**
At SEIU Healthcare, we understand that the best people do not always have the same access to education, and while post-secondary education is always preferred, we want to make sure nothing stands in the way of finding the right person.
**REQUIRED EXPERIENCE**
- At least five (5) years’ experience as an Administrative Assistant, preferably in a unionized environment.
- Minimum of one year of directly related experience, preferably in a labor union environment.
**REQUIRED SKILLS AND QUALIFICATION**
- Exercises high level of autonomous decision making and problem-solving skills.
- Strong planning skills, ability to discern priorities, and manage multiple responsibilities.
- Emotional intelligence and professional self-management under pressure.
- Ability to effectively type transcribe and perform other word processing functions using Microsoft Word.
- Ability to work independently and cooperatively with others in a team environment.
- High degree of initiative, good judgement, good organizational skills, and the ability to work under strict deadlines.
- Ability to determine priorities and problem solve with minimum supervision.
- Proficiency in oral and written communication skills.
- Willingness to work long and irregular hours, including weekends and evenings and holidays as required.
**PHYSICAL DEMANDS/ WORKING CONDITIONS / ENVIRONMENT**
- Repetitive tasks requiring sustained concentration in researching and responding to inquiries.
- Dea
