Administration/personal Assistant

2 days ago

St Catharines, Canada Optimum MediSpa Full time

Position: Administrative Assistant and Personal Assistant to Practice Manager of multiple companies.

Location: Private Home Office, St. Catharines/Port Dalhousie (not a work from home position)

Status: Part-time to start (20-30 hours per week), potentially leading to increased hours

Duties and Responsibilities:

- Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
- Opening, dating, and properly sorting mail
- Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
- Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
- Preparing and maintaining physical and electronic files
- Uploading documents to various platforms
- Organizing
- Preparing, completing and updating forms and documents
- Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
- Running various errands (e.g., groceries, dry cleaners, library, banking)
- Photocopying, printing, scanning and faxing
- Assisting with scheduling and calendar management
- Occasional preparing of beverages for the employer etc.
- Other duties as assigned and required by management

Qualifications:

- Office administration experience
- Driver’s license and access to own vehicle
- **Police criminal record and judicial matters check within past year required**:

- Knowledge in Microsoft Office (Excel, Word)
- Knowledge in Google (Gmail, Calendar, Docs, Sheets)
- Strong organizational skills a must
- A high level of confidentiality
- Strong communication skills, both written and verbal
- Excellent time management skills - the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
- Ability to multitask/task switch
- Attention to detail
- Ability to accept constructive criticism
- Ability to work under stress and meet deadlines

**Job Types**: Part-time, Permanent

Pay: From $20.00 per hour

**Benefits**:

- Flexible schedule
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- St. Catharines, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- How many hours per week are you willing and able to work; What is the minimum number of hours and what is the maximum number of hours?

**Education**:

- DCS / DEC (required)

**Experience**:

- office: 1 year (required)

Work Location: In person

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