Administrative Assistant
1 week ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- **Work setting**:
- Manufacture
- Retail/wholesale establishment/distribution centre
- ** Budgetary responsibility**:
- 0 - $100,000
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
- ** Supervision**:
- Staff in various areas of responsibility
- ** Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Enterprise resource planning (ERP) software
- Oracle
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- Oracle Aconex
- Electronic mail
- ** Technical terminology**:
- Financial
- Business
- ** Area of specialization**:
- Correspondence
- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
- ** Security and safety**:
- Bondable
- Criminal record check
- ** Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large workload
- ** Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- ** Screening questions**:
- Are you authorized to work in Canada?
- Do you have experience working in this field?
- ** Other benefits**:
- Free parking available
- Learning/training paid by employer
- Other benefits
- Team building opportunities
- Wellness program
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