Executive Assistant, Regulatory

**_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place. We’re looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we’d like to hear from you. _**

**Working Arrangement**

Hybrid

**The opportunity**

Regulatory & Public Affairs (RPA) at Manulife is a multi-disciplinary team supporting senior management and strategic goals of the organization. Team members are in Toronto, Waterloo, Montreal and are responsible for the Regulatory and Public Affairs activities supporting Manulife’s Global operations, Manulife’s Business Information Centre and Corporate Art & Archives. Team activities include:

- preparing the Manulife daily media review and clippings,
- researching and preparing briefings and research material for senior management,
- coordinating events in support of Manulife’s advocacy activities,
- conducting and coordinating advocacy in Canada and internationally, and
- supervising trends in regulation and in the financial services industry.

**Individual Accountabilities**:

- Providing administrative support to the Global Head of Regulatory & Public Affairs including handling incoming correspondence, scheduling appointments and meetings, ensuring the executive has all vital information for meetings, and prioritizing urgent matters as required.
- Sophisticated calendar management - flexible with last-minute schedule changes and urgent meeting requests
- Assisting in the preparation of reports and PowerPoint presentations.
- Minute taking of monthly team meetings and other meetings as required.
- Coordinating domestic and international travel arrangements for the Global Head of Regulatory & Public Affairs and other team members as required.
- Coordinating expense reporting, including handling documentation and payment of external vendors, for the Global Head of Regulatory & Public Affairs and other team members as required.
- Logistical support for physical and virtual internal and external meetings and events, including working with internal and external resources, arranging for facilities and services, and coordinating invitation and participation.
- Run the onboard/offboarding process for new and departing team members.
- Coordinate team activities with the Executive Assistant to the VP and Counsel, Regulatory and Public Affairs, including acting as backup one another.
- Work collaboratively with other EAs across the organization, including the EA to the General Counsel in her activities supporting the Legal Compliance Audit and Government (LCAG) management team and its meetings.

**Job Requirements**:

- Several years of experience as an assistant to a professional or executive group.
- Excellent organization, multi-tasking, prioritization skills and time management.
- Ability to work and collaborate efficiently in a fast-paced global environment with multiple priorities, partners and deliverables.
- Careful attention to detail in all aspects of the job.
- Collaborative, tactful, and flexible approach with a focus on achieving results.
- Comfortable and efficient when dealing with people on the phone and at a distance.
- A willingness and ability to learn new skills and serve as support in several capacities.

**Key Competencies**:

- Excellent knowledge of MS Office products (Outlook, Word, Excel, PowerPoint, including Office 365)
- Strong written and verbal communication skills.

**What motivates you?**
- You obsess about customers, listen, engage and act for their benefit.
- You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
- You thrive in teams and enjoy getting things done together.
- You take ownership and build solutions, focusing on what matters.
- You do what is right, work with integrity and speak up.
- You share your humanity, helping us build a diverse and inclusive work environment for everyone.

**What can we offer you?**
- A competitive salary and benefits packages.
- A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
- A focus on growing your career path with us.
- Flexible work policies and strong work-life balance.
- Professional development and leadership opportunities.

**Our commitment to you**
- Values-first culture
We lead with our Values every day and bring them to life together.
- Boundless opportunity
We create opportunities to learn and grow at every stage of your career.
- Continuous innovation
We invite you to help redefine the future of financial services.
- Delivering the promise of Diversity, Equity and Inclusion
We foster an inclusive workplace where everyone thrives.
- Championing Corporate Citizenship
We build a business that benefits all partners and has a positive social and environmental impact.

**About John Hancock and Manulife**

**Manu