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Clerical Data Lead
2 weeks ago
The Clerical Data Lead - LINC involves responsibility for information and data at LINC which includes programs such as Coquitlam Continuing Education, Coquitlam Open Learning, the Customized Learning Centre, and Summer Learning.
This position reports to the District Principal for Continuing Education / LINC. The position works with data systems for the purpose of improving data practices, while ensuring accuracy, security, reliability, and meeting reporting requirements. The position works at multiple sites and can have varying shifts.
**Duties include**:
- Primarily responsible for the effective organizational use of LINC related data systems including but not limited to the Student Information System (SIS). Supports the LINC leadership team including working on audit compliance, reporting, and the development of operational procedures.
- Assists, supervises, trains, assigns, coordinates and monitors the work and workload of assigned staff.
- Actively participates in SIS and other data related training activities and maintains current knowledge of all LINC related computer systems.
- Contributes to the development of specialized data systems and workflows to support emerging data requirements within LINC.
- Responsible for ensuring accurate creation and delivery of required data reports, including but not limited to enrollment reporting, funding reports and student assessment reporting, and audit compliance.
- Works to ensure the security, reliability and compliance of LINC and other district data.
- Creates documentation to support data processes including writing and maintaining process manuals and establishing processes to ensure consistent quality of data related work and ongoing improvement of staff data related skills.
- Assists all district schools and school-based staff with issues related to LINC data.
- Performs data related clerical tasks as described in the class specification for all School Secretarial positions, District Secretarial positions as well as the Student Information System Secretary as required to support LINC related data needs throughout the district.
- Liaises with the district SIS and Data Team, program coordinators, vendors, contractors, and Superintendents office as needed to support LINC data activities.
- Assists with updating the LINC website.
**Required Knowledge and Skills**:
- A minimum of four (4) years previous experience in a public school secretarial position, which includes:
- two (2) years of experience in LINC related programs;
- two (2) years of experience with responsibility for Student Information Systems;
- supervisory experience is an asset;
- strong supervisory, interpersonal and coaching skills;
- ability to foster and encourage teamwork and cooperation;
- good verbal and written skills;
- ability to communicate effectively, to establish and maintain effective relationships with employees, co-workers, supervisors, district and school administration;
- A demonstratable high degree of technical knowledge in student information systems and report creation is required.
A valid Class 5 BC driver's license. Business use of a personal vehicle is required.
We offer an attractive benefit package which includes: MSP, life insurance, extended health, dental, pension (MPP) and a long-term disability plan. Current salary is $33.58/hour - 40 hours per week.
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