Administrative Assistant, Industrial Security

Who Can Apply?: **Internal (DCC Employees) and External (General Public)** - Salary Range: **$49,178 - $63,930** - Employment status: **Term** - Term Length: **12 months** - Security Level: **Secret** - Language Requirement: **Bilingual Mandatory** - Closing Date: **04/12/2024** - Country: **Canada** The Administrative Assistant, Industrial Security, provides administrative support to DCC’s industrial security program. The incumbent provides high-quality, timely, efficient and effective administrative services, including gathering, reviewing, entering, tracking and maintaining security screening and clearance information. The Administrative Assistant, Industrial Security responds to inquiries from internal and external clients. The incumbent upholds DCC values and positively represents the corporation. **KEY AND PERIODIC ACTIVITIES** **The duties and responsibilities listed below are representative but not all-inclusive**: **Primary** - Administer the flow of security screening documents and information - Review security forms submitted by industry - Enter, update, review, verify, amend, retrieve, track and maintain security screening and clearance information - Gather statistical and other information to generate reports in support of security registration activities - Research and respond to inquiries, and serve internal and external clients - Provide advice, guidance and assistance to other employees on the use of electronic tracking, reporting and information systems and databases - Carry out document and records management **Other** - Demonstrate work processes and procedures to other employees - Other duties as assigned **SKILLS** **General and Specific Knowledge** - Administrative best practices - Knowledge of the Government of Canada Industrial Security Program **Formal Education and/or Certification(s) and Experience** - **Minimum**:high school diploma with three years’ relevant experience, or the equivalent **Abilities** - Use applicable computer software and operating systems - Manage multiple deadlines and priorities - Demonstrate attention to detail and work independently - Be bilingual (English and French, mandatory) **DEVELOPMENT AND LEADERSHIP** - Provide functional advice and guidance to employees **WORKING CONDITIONS** - Typical office environment with occasional travel **Check out the benefits** Working with DCC offers excellent opportunities for growth - and entitles you to one of the job market’s best benefits packages. In your role as Administrative Assistant, Industrial Security, your package is valued at 25% to 30% of your salary. Your package will include: - Public service pension - $400 Wellness Allowance (e.g., gym membership) - $1,500 for mental health services on top of regular $1,500 paramedical coverage - Telus Virtual Health Care - Hybrid workplace options including $400 allowance every two years to support work-from-home options - Enhanced inConfidence employee and family assistance program - Deluxe travel benefit plans - Comprehensive vacation and other paid leave plans To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada. As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance. - DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening. - criminal record checks - reference checks - previous employment - open source checks - credit/financial status Be part of a diverse and inclusive workplace