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Part-time Bilingual Executive Assistant,

3 weeks ago

Calgary, Canada LABO JANITORIAL SERVICES LTD Full time

**Job Summary**

**Responsibilities**
- Manage executive schedules, including arranging meetings and appointments using Outlook Calendar.
- Provide administrative support by organizing files, maintaining records, and performing clerical duties as needed.
- Assist in the preparation of reports, and correspondence for internal and external communications.
- Coordinate travel arrangements and itineraries for executives as required.
- Serve as a point of contact for clients and stakeholders, delivering exceptional customer service.
- Answer phone calls, WhatsApp messages, and respond to client inquiries demonstrating excellent phone etiquette.
- Support project tracking and employee time management
- Recommend and implement apps and AI tools to improve company organization and efficiency
- Coordinate with internal teams and external partners as needed

**Qualifications**
- Proven experience as an Executive Assistant or in other administrative roles.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong attention to detail and problem-solving abilities.
- A positive attitude with a commitment to providing outstanding customer service.
- Fluent in **English and Spanish** (spoken and written)
- Tech-savvy: familiar with AI tools, project management apps, time tracking software, and organizational platforms
- Strong communication and interpersonal skills
- Highly organized, detail-oriented, and able to manage multiple tasks simultaneously
- Discretion and confidentiality are a must

**Preferred Skills**:

- Experience in invoicing and light accounting
- Knowledge of tools like Trello, Asana, Slack, ClickUp, Clockify, or similar
- Ability to work independently and suggest workflow improvements

**Job Type**: Part-time

Pay: $20.00-$23.00 per hour

Expected hours: 5 - 20 per week

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: Hybrid remote in Calgary, AB T3M 1E4

Application deadline: 2025-05-01