Admissions Pathway Coordinator

Job Summary The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society. Reporting to the Admissions Administrator, this position is responsible for the day-to-day support and administrative support for three priority community admissions pathways, with a particular focus on the Rural Admissions Sub-Committee. Key Responsibilities Assist with admission inquiries for the Rural Applicant Pathway, as well as priority pathways including Indigenous Admissions Pathway and Black Learner Admissions Pathway. This includes attending to phone, email and in person visitors. Provide clarification on application requirements and process to prospective applicants. Verify applicant admissions files, including grades, MCAT scores, references, etc. Provide support to the Rural Admissions Sub-Committee, which includes scheduling meetings, booking rooms, attending meetings, prepare and distribute meeting minutes, etc. Coordinate the annual submission process of student immunization records as well as Criminal Records/Vulnerable records checks for all student learners. Responsible for the efficient coordination and administration of the Scholarships & Awards process for the four years of undergraduate medicine. Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.Due to operational requirements, the successful applicant will be required to work occasional evenings or weekends, as required. Working hours can be adjust as needed. Required Qualifications Business/Office Administration program with approximately five years’ related work experience (or equivalent combination of training and experience). Proficiency in MS Office (Word, Excel, Outlook). Excellent communication, interpersonal and organizational skills are essential. Ability to work independently with close attention to detail and ability to establish priorities to meet conflicting deadlines. Cultural competency skills and awareness and attentiveness to principles of equity, diversity, inclusion, and accessibility. Assets Experience in a university environment. Experience with related systems (Medix and Slate). Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.