Admissions Pathway Coordinator

Position Information

Position Title

Admissions Pathway Coordinator

Department/Unit

Admissions & Student Affairs - Med

Location

Halifax, Nova Scotia, Canada

Posting Number

S221-25

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

12 months

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$ $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

Classification

C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Medicine inspires and enables excellence in health care through its medical education and research programs, and by serving and engaging society. Reporting to the Admissions Administrator, this position is responsible for the day-to-day support and administrative support for three priority community admissions pathways, with a particular focus on the Rural Admissions Sub-Committee.

Key Responsibilities

• Assist with admission inquiries for the Rural Applicant Pathway, as well as priority pathways including Indigenous Admissions Pathway and Black Learner Admissions Pathway. This includes attending to phone, email and in person visitors. Provide clarification on application requirements and process to prospective applicants.
• Verify applicant admissions files, including grades, MCAT scores, references, etc.
• Provide support to the Rural Admissions Sub-Committee, which includes scheduling meetings, booking rooms, attending meetings, prepare and distribute meeting minutes, etc.
• Coordinate the annual submission process of student immunization records as well as Criminal Records/Vulnerable records checks for all student learners.
• Responsible for the efficient coordination and administration of the Scholarships & Awards process for the four years of undergraduate medicine.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Due to operational requirements, the successful applicant will be required to work occasional evenings or weekends, as required. Working hours can be adjust as needed.

Required Qualifications

• Business/Office Administration program with approximately five years' related work experience (or equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication, interpersonal and organizational skills are essential.
• Ability to work independently with close attention to detail and ability to establish priorities to meet conflicting deadlines.
• Cultural competency skills and awareness and attentiveness to principles of equity, diversity, inclusion, and accessibility.

Assets

• Experience in a university environment.
• Experience with related systems (Medix and Slate).

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

11/27/2025

Close Date

12/04/2025

Open Until Filled

No

Special Instructions to Applicant

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