Office Coordinator, VCA Canada Support Office
1 week ago
JOB DESCRIPTION Office CoordinatorVCA Canada Animal Hospitals, Support OfficeLocation: Calgary, AlbertaEmployment Type: Full-timeCompensation: $48,000 to $58,000 based on experienceReporting: General ManagerOur ideal candidate is organized, proactive, and is comfortable learning new functions to provide support across multiple departments. This role suits someone comfortable stepping outside defined responsibilities, embracing learning on the job, and contributing wherever the business requires support. Key responsibilities are:Operations Administration Oversee office operations, including space assignments, office supplies, mail, shipping and package managementFirst aid and emergency response protocols to meet on-site facility requirements.Provide expense report reconciliation and submissions for leadership and various departmentsProvide document collection and support for business departments and executive leadersCoordinate meeting scheduling and logistics, as requestedProvide expense report reconciliation and submissions for leadership and various departmentsPrepare scheduled and ad hoc reports, as requestedSupport the scheduling of company-wide events across CanadaProvide hospital administrative support: booking meeting rooms, ordering catering and prepping boardroomsGeneral AdministrationProvide administrative support to VCA Support Office departments: accounts payable, recruitment, human resources, payroll and ITProvides creative and editing support for documents in a variety of platforms and toolsMonitor the phone system and accurately reroute voicemails Ordering and maintaining office supplies and inventoryCoordinate and manage multiple vendors: cleaners, courier services, building repair and HVACProvide calendar management support for business leaders, as requestedPlanning and coordination of small and large eventsCoordinate travel planning and logisticsFacility Administration Provide expense report reconciliation and submissions for leadership and various departmentsOversee the general upkeep of the office and surrounding areas to ensurea clean, safe, and welcoming environmentMonitor facility conditions and report or arrange repairs as neededMaintain kitchen, gym, and coffee stations, including loading and unloading the dishwasher, replenishing supplies, restocking the fridge, and monitoring gym cleanliness and equipment conditionPrinter room: monitor for cleanliness and restocking as requiredConduct regular walkthroughs to ensure cleanliness and safetyQualifications3 years minimum experience in an administrative, office coordination and similar roleDemonstrated proactive administrator who can quickly learn new functions and provide support across multiple departments. This role suits someone who is comfortable stepping outside defined responsibilities, embraces learning on the job, and contributes wherever the business requires support.Strong organizational and time management skillsExcellent written and verbal communication skillsProficiency in MS Office, Visio and SharePointAbility to prioritize tasks and work independentlyMaintains a professional presence and builds positive working relationshipsWhat We Can Offer YouWell-designed reception desk and workspaceSupportive and collaborative team environmentOn-site parkingOn-site gymContinuing education benefitsExceptional Total Rewards: health, wealth and moreWellness resourcesGenerous personal pet care discountsAmazing doggies on siteClick Apply
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Calgary, Canada VCA Full timeOffice CoordinatorVCA Canada Animal Hospitals, Support OfficeLocation: Calgary, AlbertaEmployment Type: Full-timeCompensation: $48,000 to $58,000 based on experienceReporting: General ManagerThe VCA Canada support office has an exciting opportunity available for a dedicated and organized Office Coordinator. Reporting to operations, the successful candidate...
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Calgary, Canada VCA Canada Full timeJOB DESCRIPTION Hospital ManagerLocation: Calgary, ABVCA Canada is excited to welcome a full-time Hospital Manager supporting multiple locations in the Calgary region. In this role, you’ll lead an incredible team of compassionate veterinary professionals who are deeply committed to providing exceptional care to pets and creating a warm, supportive...
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Calgary, Canada VCA Full timeHospital ManagerLocation: Calgary, ABVCA Canada is excited to welcome a full-time Hospital Manager supporting multiple locations in the Calgary region. In this role, you’ll lead an incredible team of compassionate veterinary professionals who are deeply committed to providing exceptional care to pets and creating a warm, supportive experience for their...
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Office Furniture Installer
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